Personal Secretary

2 weeks ago

Bangi, Malaysia Chocofac Malaysia Sdn Bhd Full time

We are seeking a highly organized, discreet, and proactive Personal Secretary to support the Chief Executive Officer (CEO) in daily administrative, operational, and coordination matters. This role requires excellent communication skills, strong attention to detail, and the ability to manage multiple priorities.

**Key Responsibilities**

**Executive Support**:
Manage the CEO’s calendar, schedule appointments, and coordinate meetings.

Prepare meeting agendas, minutes, and follow-up action items.

Manage the Director’s calendar, schedule appointments, and coordinate meetings.

Prepare meeting materials and agendas as required.

Handle confidential correspondence, documents, and reports with discretion.

Doing administrative work for the CEO.

**Administrative Management**:
Maintain organized filing systems for corporate and personal records.

Assist in monitoring deadlines, projects, and operational tasks.

Filing work.

**Travel & Logistics**:
Arrange local and international travel itineraries, accommodations, and transportation.

Manage expense claims, reimbursements, and travel documentation.

**Communication & Coordination**:
Liaise professionally with internal departments, business partners, and external stakeholders on behalf of the CEO.

Act as a point of contact between the CEO and the management team to ensure smooth information flow.

Administration Work and Ad Hoc Requests

Support general administrative tasks as assigned.

Handle ad hoc requests from the CEO.

**Personal Assistance**:
Provide personal support for the CEO where required, including managing appointments and personal errands while maintaining full confidentiality.

**Job Types**: Full-time, Permanent

Pay: RM1,700.00 - RM2,700.00 per month

**Benefits**:

- Opportunities for promotion
- Professional development

Application Question(s):

- Are you immediately available to start work?
- Where are you currently residing, and how will you commute to work? (We are based in Bandar Baru Bangi)

**Experience**:

- secretary: 1 year (preferred)

Work Location: In person

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