Executive Assistant for CEO

2 weeks ago

Nilai, Malaysia Agensi Pekerjaan Smarttrend Sdn Bhd Full time

**Responsibilities**:

- Provides a wide range of high-level, complex and confidential office administration and support to the CEO.
- Responsible for overall executive office management.
- Serves as the CEO’s principal administrative contact with MILA employees, and external constituencies.
- Manages CEO’s calendar, meetings, appointments and travel arrangements.
- Coordinate the EMC Meetings, record minutes of meetings, follow-up on meetings and outstanding issues.
- Schedules and manages all meeting and logistics for CEO-led meetings. Coordinates and prepares presentations, handouts, catering, rsvp and audio-visual support.
- Reviews, assesses, routes, answers and monitors follow-up action steps on correspondence related to CEO activities. Gathers and analyzes information required for administrative reporting.
- Prepare and manage correspondence, reports and documents.
- Coordinate the flow of information both internally and externally.
- Maintaining an accurate and updated filing system.
- Purchases and maintains inventory of supplies for CEO and CEO’s office.
- Undertake special assignments, ad-hoc functions and related duties as and when required.

**Job Requirements**:

- Bachelor's degree or higher level in Business Administration, Management or related field.
- 5+ years of experience as an Executive or Personal Assistant to senior executives
- Excellent organizational and time management skills, with the ability to multitask and prioritize tasks.
- Excellent communication skills and interpersonal skills, with the ability to work collaboratively with internal & external contacts at all levels.
- Excellent English & Mandarin language proficiency, both in written & verbal communication.
- Strong computer skills, including proficiency in Microsoft Office suite (Word, Excel & PowerPoint)
- Experience in higher education industry will be an advantage.

**Job Types**: Full-time, Permanent

**Salary**: RM5,000.00 - RM7,000.00 per month

**Benefits**:

- Health insurance

Schedule:

- Day shift
- Monday to Friday

Ability to commute/relocate:

- Nilai: Reliably commute or planning to relocate before starting work (required)

Application Question(s):

- How many years of experience you have as an executive assistant for CEO?

**Language**:

- Mandarin (required)

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