Billing Clerk

The **Billing Clerk** for the Sand Quarry Project is responsible for managing and processing billing and invoicing related to the transport and delivery of sand. This role involves accurately tracking delivery details, preparing invoices for customers, ensuring timely payment collection, and maintaining up-to-date records. The Billing Clerk will work closely with the operations, finance, and customer service teams to ensure smooth billing processes and maintain client satisfaction.

**Key Responsibilities**:
**1) Invoice Preparation & Processing**

Generate accurate invoices for each sand delivery based on trip details, rates, and project terms.

Verify quantities, rates, and customer information for each transaction to ensure accurate billing.

**2) Trip & Delivery Record Management**

Maintain detailed records of all sand delivery transactions, including delivery orders, trip tickets, weighbridge slips, and other supporting documents.

Verify delivery details with drivers and the operations team to ensure that all records are complete and accurate.

**3) Customer Billing & Account Management**

Maintain customer billing records and manage the status of accounts for the sand quarry project.

Monitor outstanding payments and follow up with customers for timely payment collection.

Address any billing inquiries or discrepancies in a timely and professional manner.

**4) Coordination with Operations & Finance Teams**

Work closely with the operations team to ensure accurate tracking of delivery schedules and any additional charges due to changes in project requirements.

Coordinate with the finance department for account reconciliations, adjustments, and revenue tracking.

**5) Monthly Reporting & Documentation**

Prepare monthly billing summaries, including trip volumes, total charges, and outstanding payments for internal review.

Maintain organized records for audits, ensuring compliance with company policies and project-specific billing requirements.

**6) Data Entry & System Updates**

Input billing data accurately into the company’s accounting Million system, updating customer account balances and delivery records.

Regularly update billing software or databases to reflect current customer and transaction information.

**7) Compliance & Quality Control**

Ensure all billing activities comply with company policies, customer contracts, and industry regulations.

Conduct regular quality checks on billing records to prevent errors and maintain data integrity.

**Qualifications**:

- Previous experience in billing or accounting, ideally within a transportation or logistics setting.
- Strong attention to detail and accuracy in data entry and record-keeping.
- Good communication skills for handling customer inquiries and coordinating with internal teams.

**Job Type**: Permanent

Pay: RM2,500.00 - RM4,000.00 per month

**Benefits**:

- Free parking
- Meal provided

Schedule:

- Day shift

Supplemental Pay:

- Performance bonus

**Experience**:

- Billing: 2 years (preferred)