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Junior Contract Executive

2 weeks ago

Shah Alam, Malaysia REGAL GATEWAY SDN BHD Full time

**1. Job Summary**

Assist the contract and project team in preparing cost estimates, contract documentation, progress claims, and cost control to ensure the project runs according to budget, specifications, and contractual requirements.

**2. Key ResponsibilitiesA. Pre-Contract**
- Assist in preparing **Bill of Quantities (BQ)** based on drawings and specifications.
- Prepare and issue **Request for Quotation (RFQ)** to subcontractors and suppliers.
- Assist in price comparison, tender analysis, and cost proposals.
- Ensure all tender documents are complete and organized for submission.

**B. Post-Contract**
- Prepare **progress claims** to clients and review claims submitted by subcontractors.
- Handle **Variation Orders (VO)** - quantity checking, cost evaluation, and documentation.
- Conduct **site measurement**, quantity take-off, and valuation.
- Assist in preparing **final accounts** for projects.
- Review and manage **Purchase Orders (PO)**, work orders, and subcontract agreements.

**C. Cost & Documentation**
- Perform **project cost control** - monitor actual cost vs budget.
- Maintain and organize **contract documents, drawings, correspondence, and project files**.
- Prepare monthly cost reports and financial status updates.
- Ensure all documentation complies with contractual and audit requirements.

**D. Coordination**
- Coordinate with **Project Manager, Site Engineer, and Site Supervisor** for work verification.
- Communicate with **subcontractors and suppliers** regarding pricing, purchase orders, claims, and site issues.
- Liaise between the office and project site to ensure smooth information flow.

**3. Requirements**
- Diploma/Degree in **Quantity Surveying / Construction Management** or related field.
- 2 - 5 years experience.
- Basic knowledge of quantity take-off, reading construction drawings, and contract understanding.
- Proficient in Microsoft Office (Excel, Word); knowledge of AutoCAD.
- Detail-oriented, organized, and able to meet deadlines.
- Interested in costing, contract management, and documentation.

**4. Soft Skills & Behaviour**
- Hardworking, detail-focused, and able to work with mínimal supervision.
- Good communication skills with team members and subcontractors.
- Proactive, willing to learn, and adaptable.
- Able to work in a fast-paced and deadline-driven environment.

**Job Types**: Full-time, Contract
Contract length: 12 months

Pay: RM2,000.00 - RM4,000.00 per month

**Benefits**:

- Free parking
- Health insurance
- Maternity leave
- Opportunities for promotion
- Professional development

**Education**:

- Diploma/Advanced Diploma (required)

**Experience**:

- Quantity surveyor: 2 years (required)

Work Location: In person