Assistant Facilities Manager

**Assistant Facilities Manager (Seberang Perai, PG)**

**Job ID**
- 194047**Posted**
- 20-Nov-2024**Service line**
- GWS Segment**Role type**
- Full-time**Areas of Interest**

Facilities Management

**Location(s)**

Perai - Pulau Pinang - Malaysia

**About the Role**:
As a CBRE Facilities Manager, you will manage a team responsible for providing overseeing building operations and maintenance for a facility, campus, or portfolio of small to medium sized buildings.

This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans.

**Roles and Responsibilities**:

- **Operational Management**:

- Oversee daily operations of facilities to ensure that they meet the client & organization's standards and operational goals.
- Develop and implement maintenance schedules and procedures to ensure the operational efficiency of all facilities.
- **Budgeting and Financial Management**:

- Develop and manage the budget for facilities management, including maintenance, utilities, and other operational costs.
- Monitor and analyze expenditures to identify cost-saving opportunities.
- **Contract Management**:

- Negotiate and manage contracts with service providers, vendors, and suppliers to ensure quality and compliance.
- Ensure that all services received meet the specified requirements outlined in the contracts.
- **Health, Safety, and Compliance**:

- Ensure that all facilities comply with health and safety regulations and industry standards.
- Conduct risk assessments and implement health and safety protocols to protect staff, visitors, and assets.
- Conduct regular safety inspections and audits, and implement improvements as needed.
- **Staff Management**:

- Supervise and train facilities management staff, including maintenance technicians, custodial staff, and administrative personnel.
- Foster a positive work environment and encourage professional development.
- **Sustainability Initiatives**:

- Develop and implement sustainability programs aimed at reducing the environmental impact of facilities.
- Promote energy efficiency, waste reduction, and resource conservation efforts.
- **Customer Service**:

- Act as a point of contact for client or employee concerns regarding the facilities and services.
- Address and resolve complaints or issues in a timely and professional manner.
- **Project Management**:

- Lead and coordinate facility improvement projects, renovations, and relocations.
- Manage timelines, budgets, and resources for facility-related projects.
- **Reporting and Analysis**:

- Prepare reports on facility operations, maintenance activities, budget status, HSE and other relevant metrics.
- Utilize data analysis to identify trends and inform decision-making processes.
- **Technology Integration**:

- Implement and manage facility management technology systems (e.g., Computerized Maintenance Management Systems - CMMS CBRE Si7 & Vantage) to enhance operational efficiencies.
- Stay updated on the latest technology trends related to facilities management.

**Qualifications**:

- **Education**: Diploma, Bachelor’s degree in engineering or science and technologies, or a related field.
- **Experience**:

- Minimum of 5 years of experience in facilities management, preferably within an IFM environment.
- Experience managing budgets, contracts, clients and vendor relationships.

**Skills**:

- **Technical Skills**:

- Strong understanding of building systems, maintenance protocols, and safety regulations.
- Proficiency in facilities management software and Microsoft Office Suite.
- **Leadership & Communication**:

- Excellent interpersonal and communication skills, capable of working with various stakeholders.
- Strong leadership and team management skills.
- **Problem-Solving Skills**:

- Ability to analyze problems, identify solutions, and make sound decisions under pressure.
- **Project Management**:

- Strong organizational skills with the ability to manage multiple projects and deadlines.