DEADLINE FOR APPLICATIONS

22 June 2025-23:59-GMT+08:00 Malaysia Time (Kuala Lumpur)

ABOUT WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website:
WHY JOIN WFP?- WFP is a 2020 Nobel Peace Prize Laureate.- WFP offers a highly inclusive, diverse, and multicultural working environment.- WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.- A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.- We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

Please note that this job requisition is being issued internally and externally. General Service Staff positions are recruited locally.

We are seeking to fill the position of Procurement Associate G6 (Hub), based in the UNHRD Malaysia.

ORGANIZATIONAL CONTEXT
Global hunger has reached alarming levels in 2022, and WFP, the Nobel Peace Prize winner in 2020, remains dedicated and committed to address this global food crisis. The United Nations Humanitarian Response Depot(UNHRD) is a network of strategically located hubs established to support humanitarian organizations and the broader international community in responding to emergencies and crises. UNHRD provides essential services such as storage, easy access to critical supplies, and technical assistance.

THE ROLE

As a team member of the UNHRD hub based in Subang the Procurement Associate for the UNHRD Hub plays a crucial role in coordinating and administering local and regional procurement activities. Reporting to the Head of Operations, this position requires close collaboration with the customer service, logistics, and warehouse management teams within the hub.

KEY RESPONSIBILITIES (not all-inclusive, nor exhaustive)

1.Provide operational coordination and administrative services to support procurement projects andactivities, adhering to standard processes and ensuring the effective procurement of goods andservices.
2.Identify and recommend potential suppliers, compiling data and documents to support the selectionprocess, ensuring adherence to standard procurement procedures.
3.Review, record, and prioritize purchasing requests, offering support to requisitioners to procureappropriate goods and services at the best value for money to UNHRD.
4.Contribute to negotiations with new suppliers on terms and conditions of orders, alongside a seniorofficer, to secure the best terms and best value for money for UNHRD.
5.Prepare Purchase Orders, contracts, and any supporting documentation for approval by the relevantstakeholder and approve purchases within delegated authority to facilitate swift procurement.
6.Resolve potential issues related to delivered goods by liaising with all parties and following standardprocedures to ensure timely and accurate resolution of problems.
7.Research, collect, and analyze data to produce reports that enable informed decision-making byProcurement Officers, ensuring consistency of information presented to stakeholders.
8.Manage updates and further develop databases and records to ensure information is accurate,organized, and accessible, supporting reporting requirements.
9.Maintain relationships with internal counterparts to align procurement activities with wider programs,ensuring a coherent approach to meeting food assistance needs.
10.Follow standard emergency preparedness practices to support WFP in quickly responding anddeploying relief items and needed resources to affected areas at the onset of crises.

SPECIFIC POST REQUIREMENTS (As required by the Hiring Manager)

Essentials:
- Informed decision making.- Excellent communication and negotiation skills.- Ability to work collaboratively with various teams and stakeholders

Desirables:
- Have certificate in Public Procurement, level 2-
- CIPS Accredited- Knowledge of another UN language at B level is an advantage- Experience working in a United Nations common system, international or non-governmental organization.

STANDARD MINIMUM QUALIFICATION