Sales Admin Executive

2 weeks ago

Johor Bahru, Malaysia Mah Sing Group Full time

**Job Descriptions**:

- To monitor, tracking, and approving of the booking, checking the Sales package form, and collections of Sales documents, and control that Property Advisor (PA) & Agent are complying with the Standard Operating Procedure (SOP).
- To monitor and update Weekly Sales master control, Sales & Marketing Campaign, and submission of Weekly Sales Report
- To generate OTP, SPA signing reminder, and 1st/Final reminder in a timely manner.
- Responsible to liaise with purchasers, financial institutions, solicitors, and other related parties to ensure proper documentation.
- Weekly to follow up, updating & submitting Loan Status reports.
- Checking Bank letter offer details, arranging SPA & loan signing appointment with PA/Agent and informing solicitor accordingly & advise SPA date.
- To check all the information in the sales-related documents & SPA (Format, content, plan & Schedule) are in order and correct.
- To conduct verification with the purchaser on the performance/service of panel solicitor for SPA signing (Performance Rating - Grade A, B, C & D).
- To ensure all files handed over to Credit Admin Dept. are in good order & must be in a timely manner.
- To submit the Agent Commission, Claim in a timely manner.
- Preparation Agency appointment MEMO and Letter of Appointment (LOA) and renewal of the LOA for the existing Agency.
- Processing & submission of legal fees Invoice (SPA & Loan legal fees / Disb. fees, loan stamp duty & MOT stamp duty) in a timely manner.
- Processing cheque requisition for freebies/promotion under sales package.
- To follow up on the status of HOC certificate submission (online/actual) & certificate fees payment & follow up on the status of HOC claimable payment.
- Submit weekly/ Monthly/ Quarterly/ Yearly reports in a timely manner.
- Responsible to cultivate teamwork coaching and support for the Sales Administration Staff.
- Maintain the confidentiality of the purchasers’ and company’s information.

**Job Requirements**:

- Min Diploma / Degree holder or equivalent
- Min 2 years of experience in relevant field
- Fluent in English / BM
- Able to work with minimum supervision
- Able to start work immediately / ASAP

**Salary**: RM2,500.00 - RM3,500.00 per month

**Benefits**:

- Flexible schedule
- Health insurance
- Maternity leave
- Opportunities for promotion
- Parental leave

Schedule:

- Day shift

Supplemental Pay:

- Commission pay
- Performance bonus

Ability to commute/relocate:

- Johor Bahru: Reliably commute or planning to relocate before starting work (preferred)

**Education**:

- Diploma/Advanced Diploma (preferred)

**Experience**:

- Sales Admin: 2 years (preferred)

**Language**:

- Mandarin (preferred)
- English (preferred)
- Bahasa (preferred)

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