Chartering & Assurance Admin

6 days ago

Kuala Lumpur, Malaysia McDermott Full time

**Company Overview**:
People power our future. That is why advancing a dynamic, inclusive environment, where everyone grows and thrives is critically important to us.

Our ingenuity fuels daily life. Together, we’ve forged some of the most trusted partnerships across the energy value chain to make what was once just an idea a reality: laying subsea infrastructure thousands of feet below sea level, installing offshore platforms hundreds of miles from shore, and using our expertise to design and build offshore wind infrastructure.

For more than 100 years, we've been making the impossible possible. Today, we're driving the energy transition with more than 30,000 of the brightest minds across 54 countries.

Here, what you do matters.

**Job Overview**:
Admin required for SISO (Specific Instruction for Simultaneous Operations) and PTW (Permit to Work) Coordinator for Kasawari project.

**Key Tasks and Responsibilities**:

- Assist in the smooth functioning of the chartering department by providing comprehensive administrative support
- Coordinate daily activities related to vessel chartering, including communication with shipowners, brokers, and other stakeholders
- Prepare and process accurate documentation for charter party agreements, and ensure adherence to industry standards and legal requirements
- Maintain up-to-date records of charter party negotiations, vessel availability, availability of cargoes, and freight rates
- Collaborate with the chartering team to monitor and manage vessel schedules, and ensure timely departures and arrivals
- Assist in tracking vessel performance, analyze key performance indicators, and report on any deviations or issues
- Assist in ensuring compliance with industry regulations and standards, such as ISM Code, SOLAS, and FLAG state requirements
- Collect and compile necessary documentation for vetting processes, including but not limited to pre-chartering inspections and vessel audits
- Collaborate with internal teams and external parties to resolve any non-compliance issues, and maintain accurate records of resolutions and actions taken
- Support the implementation and maintenance of safety management systems, including incident reports and investigation
- Assist in coordinating internal and external audits, and ensure readiness and adherence to established quality standards
- Monitor industry trends and regulatory updates to proactively address any changes that may impact the chartering and assurance function

**Essential Qualifications and Education**:

- High School Diploma, or a related field experience
- Previous experience in a similar role within the marine function of an EPCI industry is preferred
- Solid understanding of the EPCI industry, with specific knowledge of marine operations, chartering processes, and assurance requirements
- Strong organizational skills with exceptional attention to detail to manage multiple tasks, deadlines, and documentation accurately
- Excellent communication and interpersonal skills, capable of collaborating effectively with stakeholders at all levels
- Proficiency in using industry-specific software, tools, and databases for chartering, compliance, and documentation management
- Strong analytical and problem-solving abilities, capable of proactively identifying issues and proposing effective solutions
- Familiarity with industry regulations and standards, including ISM Code, SOLAS, and FLAG state requirements
- Proven ability to work independently as well as part of a team, demonstrating a high level of initiative and self-motivation

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