Admin Assistant

4 days ago

Cheras, Malaysia Jati Tinggi Holding Sdn Bhd Full time

**Job Overview**:
**Key Responsibilities**:

- **Front Desk Management**:_
- Greet visitors and clients in a professional and friendly manner.
- Answer and direct incoming phone calls promptly and efficiently.
- Maintain a clean and organized reception area.
- Manage and distribute incoming and outgoing mail and deliveries.
- **Administrative**:_
- Handle payment and record-keeping for office utilities.
- Manage office stationery supplies, ensuring inventory is stocked and orders are placed as needed.
- Administer parking pass distribution and records for employees.
- Receive and organize incoming letters, distributing them to the relevant individuals.
- Coordinate with cleaning staff to ensure office cleanliness and address any issues.
- Stock and maintain pantry supplies, including refreshments and kitchen necessities.
- Coordinate business license renewal and liaise with the local council (Majlis Perbandaran).
- Manage the meter reading machine for photostat services, ensuring accurate usage and maintenance.
- Manage the scheduling and organization of meeting rooms.
- Arrange maintenance tasks such as air conditioning and lighting repairs.
- Checking and update the usage of the benefit the provide to employee such as Shell Card, telephone bills, etc.
- **Document Arrangement**:_
- Collaborate with the office boy to arrange and manage documents as needed, ensuring timely retrieval and storage.
- **Customer Service**:_
- Address inquiries from clients, subcontractors, and suppliers in a timely and professional manner.
- Provide general information about the company and its services to callers and visitors.
- Resolve routine administrative issues and escalate complex matters to the appropriate personnel.
- **To perform any other ad hoc duties assigned by superior.**_

**Qualifications**:

- SPM of higher level
- Proven experience as a receptionist, administrative assistant, or in a similar role, preferably in the construction industry.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent verbal and written communication skills.
- Strong organizational and multitasking abilities.
- Attention to detail and problem-solving skills.
- Ability to maintain confidentiality and handle sensitive information.
- Strong personality with the ability to demonstrate confidence, initiative, and handle challenging situations with professionalism.
- Proficiency in English, Bahasa Malaysia & other dialect will be advantage.
- **Start immediately is preferable.**:

- This role is primarily based at our headquarters in Bandar Mahkota Cheras.

Pay: RM1,500.00 - RM2,000.00 per month

Work Location: In person

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