Facilities Administrator

JLL supports the Whole You, personally and professionally.
About JLL
We’re JLL. We’re a professional services firm specializing in real estate. We help organizations around the world achieve their ambitions by owning, occupying and investing in real estate.
The JLL Network operates across 80 countries, in 280 different offices, with a team of over 77,000 individuals. And we look after a property portfolio of over 4bn square feet, all on behalf of our clients.
If you’re looking to step up your career, JLL is the perfect professional home. At JLL, you’ll have a chance to innovate with the world’s leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives. You’ll also make long-lasting professional connections through sharing different perspectives, and you’ll be inspired by the best. We’re focused on opportunity and want to help you make the most of yours. Achieve your ambitions - join us at JLL
What’s your ambition? Is it a big goal or small steps? Professional or personal? We’d like to know, because we make your ambitions our business. And if you have ambitions in property consultancy, helping you achieve them is what we do best.
Accountabilities
Act as the primary point of contact for day-to-day employee requests related to facilities, office services, and onboarding.
Support onboarding for new joiners by preparing IT equipment and orientation materials.
Maintain the general upkeep of the LinkedIn work space suite within the serviced office
Coordinate with building management for any maintenance, repairs, or compliance-related tasks.
Shipping & receiving managed by JLL staff. Logistics company shipping fees are billed to client directly.
Receive, inform and guide visitors including co-ordination with client employees.
To ensure all office supplies are fully stocked at all times and managing of daily lunch.
Manage relationships with external vendors for cleaning, maintenance, pantry supplies, and other office services.
Negotiate and monitor service contracts to ensure vendor performance and compliance with LinkedIn and regulatory standards.
Provide assistance in general administrative activities and any other duties as assigned by Facilities Management team
Collaborate with internal teams and external vendors to organize events, ensuring proper setup and seamless execution.
Participate as a team member in responses to emergency situations for facilities matters and to participate and lead the office in the periodic building fire evacuation drill.
Manage invoices, ensure commitment & payment records are maintained and that payments are received by vendors.
Directing first-line complaints in regards to soft services to Facilities Management team
Ensure compliance with all governmental regulations on behalf of the client.
Ensure effective completion of all incident reports.
Assist FM on generating PO and Goods receiving, track purchase orders ensuring records are up to date.
Ensure compliance with Jones Lang LaSalle minimum audit standards.
Manage end user expectations and requirement.
Provide assistance to users as and when required
What you can expect from us
You’ll join an entrepreneurial, inclusive culture. One where we succeed together - across the desk and around the globe. Where like-minded people work naturally together to achieve great things.
Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, wellbeing, benefits and pay. We’ll offer you a competitive salary and benefits package.
Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where JLL can take you..
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered t