Purchasing Assistant

2 weeks ago

Port Klang, Malaysia Hexagon MF Composite Sdn bhd Full time

**Job Title**: Purchasing Assistant
**Department**: Procurement & Logistics
**Reports To**: Purchasing / Procurement Manager
**Supervises**: None

**Job Objective**:
To support the Procurement & Logistics Department in day-to-day administrative tasks, data entry, document handling, and coordination of purchasing activities. This role helps ensure smooth operations and accurate recordkeeping, while assisting the manager in purchase-related tasks.

**Main Duties & Responsibilities**:

- Assist in preparing and issuing Purchase Orders (POs) accurately and promptly.
- Maintain proper filing and documentation of purchase records and supplier communications.
- Perform basic administrative tasks including handling office supplies, licenses, and general procurement paperwork.
- Support data entry and reporting using **AutoCount**, **Microsoft Excel**, and **Word**.
- Assist in sourcing and comparing quotations (price, quality, terms) from suppliers for consumables, tools, and general items.
- Follow up on delivery status and update relevant parties when goods arrive or are delayed.
- Coordinate with suppliers for basic enquiries or issues, and escalate to the manager when necessary.
- Help monitor and record on-time delivery performance.
- Assist in preparing supporting documents for import/export shipments.
- Perform any other tasks assigned by the Purchasing Manager.

**Requirements**:

- SPM / Diploma or equivalent.
- Basic knowledge in **AutoCount system**, Microsoft **Excel**, and **Word**.
- Organized, detail-oriented, and able to handle paperwork independently.
- Good communication and follow-up skills.
- Willingness to learn and support procurement processes as guided by the manager.

**Job Types**: Full-time, Permanent

Pay: RM1,500.00 - RM2,500.00 per month

**Benefits**:

- Opportunities for promotion
- Professional development

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Pelabuhan Klang: Reliably commute or planning to relocate before starting work (preferred)

Application Question(s):

- If you are currently employed, what is your notice period before you can start a new job?

**Location**:

- Pelabuhan Klang (preferred)

Work Location: In person

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