Finance & Accounts Assistant (Internship)

7 days ago

Petaling Jaya, Selangor, Malaysia Enfrasys Consulting Full time


Essential Duties and Responsibilities:

1. Finance Operation Accounts Receivable

  • Sales Order Verification and Invoicing: Ensure accurate sales order matching and generate invoices from Salesforce.
  • Payment Management: Maintain and update customer payments in both Salesforce and the accounting system.
  • Account Statements: Generate and provide Statements of Account to customers.
  • Receivables Management: Monitor and follow up on outstanding receivables regularly, performing account reconciliations.
  • Record Keeping: Maintain organized accounts receivable files and records.
  • Issue Resolution: Investigate and resolve any payment irregularities or customer inquiries.
  • Department Oversight: Manage daily operations of the finance department, including timely monthly closing of accounts receivable and related tasks.
  • Credit Checks: Conduct credit checks for new customers to assess creditworthiness.
  • Compliance Assurance: Ensure compliance with statutory requirements and enforce accounting standards, policies, and principles.
  • Budget Management: Collaborate on budget development, review proposals for accuracy and compliance, and suggest process improvements for best practices

2. Finance Operation - Accounts Payable

  • Validate Vendor Invoices: Process and validate vendor invoices according to policy.
  • Payment Management: Prepare and execute payments in compliance with approval levels and matrix, coordinating with local finance for payment release.
  • Accurate Recording: Ensure accurate and timely recording of all executed payments in the accounting system.
  • Statement Reconciliation: Reconcile vendor statements and address discrepancies.
  • Reporting and Support: Prepare monthly reports like AP Aging and assist with closing activities and other assigned tasks from the team lead.

3. Finance Operation - General Ledger

  • Financial Reporting: Assist in preparing financial reports, including bank and sales reconciliation, monthly management reports, budget, cash flow, and analysis.
  • Record Keeping: Maintain accurate and timely accounting records in compliance with accounting standards and taxation requirements.
  • Monthly Accounting Tasks: Prepare journal entries, reconcile ledgers, and oversee monthly closing, including inter-company accounts consolidation and compliance reporting.

4. Others

  • Liaise with external auditors and tax consultants, and other authorities pertaining to statutory requirements or financial matters

Education and/or Work Experience Requirements:

  • Bachelor's degree in finance or accounting.
  • Effective Communication: Strong verbal and written communication skills for interacting with both internal
    and external customers.
  • Computer Proficiency: Proficient in computer applications like MS Office, SQL accounting, Auto Count etc.
  • Deadline Management: Capable of working under pressure, meeting deadlines, and providing exemplary
    service with a positive attitude.
  • Prioritization and Detail Orientation: Skilled in prioritizing tasks, maintaining a keen eye for detail, and
    efficient communication with colleagues.
  • Independent Work: Ability to work independently, complete tasks within given instructions, and follow
    standard practices

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