PROTEGE - Contract Management

1 day ago

Ampang Selangor, Malaysia Weststar Aviation Services Sdn Bhd Full time 30,000 - 60,000 per year

On boarding Date - 11 February 2026

Academic Qualification - Bachelor Degree in Law

Pre-Award

  1. Assist and review Invitation-To-Bid (ITB) document including Draft Contract Document to identify anomalies, qualifications and exceptions in a structured format to ensure company's commercial and contractual positions are protected and risks adequately mitigated.
  2. Assist to prepare, review and submission of Contract qualifications / clarifications / ITB summary / Contract Execution Information and coordinate as necessary.
  3. Assist to prepare and procure Management approval for the Project Term Sheet and other internal governance requirement.

Post-Award

  1. Assist to prepare the required correspondences such as responses, notices, actions, acknowledgement, proposals, variations etc in a timely manner.
  2. Assist to perform general administration of Client's Contract in a systematic and timely manner – filing (hardcopy and electronic), correspondences, notices, extensions, bank guarantee, insurance etc.
  3. Assist to capture Contract essential details in a structured format for tracking and monitoring Contract performance including requirements such as Bank Guarantee, Performance Guarantee, Insurance and Extension as applicable.
  4. Assist to prepare and finalise Contract Documents and Exhibits including interfacing with relevant internal stakeholders.
  5. Assist to coordinate with Finance Department in the placement of Bank Guarantee and managing validity thereof.
  6. Exercise pro-active management of Client Contract and alerting GM, Contract Management on potential issues with compliance and contractual obligations to protect company's rights under the Contract.
  7. Assist in preparing resolution of contractual disputes and contentious issues, ensuring consistency with provisions under the respective Contracts to avoid or minimise negative impact to business.
  8. Assist in preparing resolution Change /Variation Orders and Contract Amendment and Extension.

  9. Assist in meetings with Clients:

  10. Monthly Coordination Meeting

  11. Kick-off Meeting
  12. Ad-hoc meeting related to Contract Management

  13. Assist in internal meetings

    • Base Manager Meeting
    • Management of Change Meeting (MOC)
    • SQAD Meeting
    • Ops Meeting
    • CMT Meeting
    • Any other meeting related to Contract Management
    • Assist to prepare Minutes of Meeting (MOM)

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