Executive - Procurement & Contract (Procurement Support - Tender Secretariat & Communication)

2 days ago

Sepang, Selangor, Malaysia Malaysia Airports Holdings Berhad Full time 60,000 - 120,000 per year

Date: 27 Nov 2025

Location: Sepang, 10, MY, 64000

Company: Malaysia Airports Holdings Berhad

Job Description

Position General Summary

Coordinate the tendering process from tender advertisement/invitation to bidders, tender briefing and site visit up to tender closing, ensuring full compliance with Standard Operating Procedures (SOPs) and delivering timely, high-quality, and effective outcomes.

Essential Position Functions

  • Follow up on tender calls to ensure they are carried out on time and all documents are ready.

  • Assist with tender briefings by helping organize sessions and preparing materials for bidders.

  • Prepare and send tender addendum or clarifications, and follow up to make sure all bidders receive the updates.

  • Handle extensions of tender closing dates, including notifying bidders and updating timelines.

  • Update the event tracker and tender file to keep records accurate and complete.

  • Manage tender closing by ensuring proper handling and registration of submissions, following company procedures.

Key Challenges

  • Meeting tight timelines for tender calls, briefings, and closing activities while ensuring accuracy and compliance.

  • Coordinating with multiple stakeholders to gather and distribute information promptly and correctly.

  • Managing frequent changes such as clarifications or extensions, and ensuring all updates are clearly communicated to bidders.

  • Maintaining accurate records and documentation for audit readiness under high-volume workloads.

  • Ensuring smooth tender closing while handling submissions securely and in line with strict procedures.

  • Minimizing errors that could lead to miscommunication or delays in the procurement process.

Skills

A highly motivated individual with an analytical mindset, strong attention to detail, and excellent communication and writing skills. Demonstrates high integrity and professionalism in all interactions.

Education
  • Degree in any related discipline preferably in Purchasing & Supply Management
Relevant Industries
  • Degree holder with minimum CGPA 3.0 and minimum 1 year relevant experience.
Additional Information

Open for Malaysian citizens only.

Please be reminded that only online applications will be entertained.

Applications should reach us by 4 December 2025.

Only the shortlisted candidate will be notified.

Job Segment: Communications, Secretary, Procurement, Buyer, Supply, Administrative, Marketing, Operations

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