Account & Finance Associate
2 weeks ago
Position Title: Accounts & Finance Assistant
Department: Accounts & Finance
Reports To: Senior Finance Executive
Job Purpose
The Accounts & Finance Executive is responsible for handling day-to-day finance and accounting functions, including petty cash, settlements, accounts payable/receivable, reconciliations, and month-end closing. The role ensures accurate financial reporting, compliance with internal controls, and timely support to management and auditors.
Key Responsibilities
Petty Cash Management
Process and monitor petty cash claims and maintain Excel records.
Update Petty Cash Voucher (PCV) in the system weekly.
Handle reimbursements (twice monthly) and withdrawal claims.
Currency & Settlement
Prepare small notes for sales staff.
Participate in settlement activities on alternate days.
Cash Advance Management
Collect and verify cash advance forms (1st–14th of the month).
Update Excel records, prepare PCVs, and submit reports.
Scan/email documents and send monthly summaries to HR.
Accounting System & Data Entry
Create account codes and update opening balances in the accounting system.
Record adjustment entries for sales counter errors.
Accounts Payable (AP)
Monitor billing and invoices.
Prepare supplier/tax payments (weekly/monthly).
Upload payments into the banking system and ensure proper filing.
Communicate with Singapore office for invoice approvals.
Purchases & Export Sales
Process and close purchase transactions in the system.
Update General Ledger (GL) and send details to Singapore.
Audit & Compliance
Liaise with auditors and Singapore finance team on audit requirements.
Month-End Closing
Perform monthly reconciliations for:
Bank accounts, Cash-in-hand, Gift vouchers, Petty cash, Control accounts
Gift Voucher Handling
Manage top-ups, monitor balances, and process reimbursements.
Cash Sales Banking
Coordinate with Armour Guard for weekly deposits.
Prepare deposit slips, update records, and enter cash-in/surplus in the system.
Accounts Receivable (AR) Reporting
Prepare daily AR reports.
Reconcile credit card slips with bank statements.
Review control accounts and post adjustment entries.
Filing & Documentation
File month-end documents systematically and prepare covers.
Stationery & Inventory Management
Conduct monthly stock take and maintain records.
Update Excel inventory after purchases.
General Support
Assist in ad-hoc finance and administrative tasks as required.
Job Type: Full-time
Pay: RM2, RM4,000.00 per month
Benefits:
- Health insurance
- Maternity leave
- Opportunities for promotion
- Professional development
Work Location: In person
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