Executive (Contract Management), Operations Division

21 hours ago


Pasir Gudang, Johor, Malaysia Johor Port Berhad Full time

Job Description

-Assist in preparing tender and quotation documents, as well as presentation slides, ensuring that all documents are vetted and reviewed by relevant parties prior to approval.

-Draft, review, and revise various contracts, agreements, and legal documents as required.

-Prepare justification papers for the issuance of Variation Orders (VO), contract extensions, and other contract related correspondence to ensure all agreements remain up to date.

-Prepare letters of Addendum for Variation Orders and contract extensions, Notices of Termination/Expiry, and memos/letters on payment deductions for Performance Security, Blanket Purchase Orders or other related approvals.

-Monitor and track all matters related to contract expiry and renewal, variation orders, Liquidated Ascertained Damages (LAD), contract suspension, termination, and any remedial actions against contracts.

-Schedule and attend meetings related to contracts with user departments and vendors, as required.

-Prepare minutes of meetings held with contractors and/or user departments.

-Assist in preparing documentation required for submission to the Tender & Contract Award Committee (TCAC), Executive Committee (EXCO) or Board of Directors (Board) , in accordance with the approved Limits of Authority.

-Support the Commercial Department and User Departments in obtaining at least three (3) competitive quotations for any ad-hoc or project related shipments.

-Conduct price analysis, benchmarking, and negotiations to secure the best value for the organization.

-Assist in internal and external audit exercises (including SIRIM), by preparing required documentation and responding to auditor queries.


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