Assistant Finance Manager

2 weeks ago

Greater Kuala Lumpur, Malaysia VHR Consultancy Full time

Our Client:

A newly established joint venture formed between a well-diversified Malaysian group and its strategic partner, focusing on building a strong corporate, financial and operational foundation to support upcoming business expansion.

Role Overview:

The
Assistant Finance Manager
will play a critical role in supporting the full establishment of the new joint venture, ensuring all financial, administrative and statutory requirements are properly structured and implemented. This position is central to coordinating company setup processes, ensuring compliance, and building the internal financial and administrative infrastructure essential for smooth operational readiness.

Key Responsibilities:

  • Support the entire process of company registration including business incorporation, statutory submissions, tax registration and securing necessary administrative permits from relevant authorities.
  • Manage and coordinate all compliance activities to ensure timely, accurate and complete documentation throughout the setup process.
  • Develop the financial structure for the new entity, covering accounting frameworks, reporting systems, internal controls and financial governance policies.
  • Liaise with external auditors, tax agents, corporate secretarial partners and regulatory bodies to ensure the organization fully complies with statutory and governance requirements.
  • Assist in establishing administrative processes, HR structures, approval workflows and general company policies needed for a newly established organization.
  • Coordinate with internal stakeholders and JV partners to gather requirements, prepare documentation, and ensure timely execution of all business setup tasks.
  • Monitor, track and document budgets and expenditures related to company establishment to ensure transparency and proper financial control.
  • Support the development of company procedures, employee guidelines, onboarding frameworks and administrative documentation for operational readiness.
  • Maintain well-organized records, compliance files, financial documentation and administrative archives to ensure audit preparedness at all times.
  • Act as a central coordination point overseeing communication and documentation flow across various teams and external stakeholders involved in the setup process.

Qualifications:

  • Bachelor's degree in Accounting, Finance, Business Administration or related disciplines; professional accounting qualifications will be an added advantage.
  • Minimum 8 years of experience in finance, accounting or corporate administration, ideally with exposure to business setup, incorporation or new company establishment environments.
  • Strong understanding of statutory requirements involving SSM registration, tax filings, permit applications and general compliance matters.
  • Hands-on experience in setting up financial structures, internal controls, reporting mechanisms and foundational finance operations.
  • Knowledge of administrative workflows, HR frameworks and policy development to support organizational establishment.
  • Strong coordination and organizational skills with the ability to manage multiple setup tasks concurrently and systematically.
  • Proficiency in financial software and MS Office applications, with strong documentation management skills.
  • High level of accuracy, attention to detail and ability to work independently with minimal supervision.
  • Willingness to travel occasionally for project coordination when required.

Note: Only shortlisted candidates will be notified.

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