People and Operations Executive

Our vision
At Rotate, we're building the go-to team for commercial decision-making tools in the air cargo industry. By combining cutting-edge software with deep industry and strategy consulting expertise, we help global organizations transform data into actionable insights for smarter, faster decisions.

What You'll Be Doing
As the People & Operations Coordinator at Rotate, you'll ensure our internal operations run smoothly, and support both our people and administrative functions. You will work closely with our Head of Asia and the Head of Engineering to coordinate recruiting, onboarding, and operational tasks that keep our Malaysian office efficient and effective.

Specifically, you will

• Coordinate the full recruitment process: drafting job ads, scheduling and organising interviews, liaising with candidates and hiring teams, drive structured onboarding for new joiners
• Manage HR-administrative tasks: timesheet tracking, leave plan collection, ensuring policy / process adherence, maintaining organized records.
• Support visa renewals for expat staff: organising documentation, liaising with authorities and our HR service provider.
• Run office and operations administration
• Be a structured "go-to" person for miscellaneous tasks that help the team focus on strategic work.
• Providing light finance support assisting with invoicing, chasing receivables, collaborating with the finance team for basic tasks is nice to have

What You'll Need
We value individuals who are organized, reliable, proactive and comfortable working in a dynamic, fast paced moving startup environment with a lot of freedom and responsibility. Further, you should

• Have a strong administrative or operations-focused background (2+ years) supporting recruitment and/or people operations.
• Be highly structured and process-oriented: you set up systems, keep on top of detail, and anticipate what needs to happen next.
• Have good coordination skills: managing calendars, scheduling multiple stakeholders, tracking follow-ups, and driving tasks to completion.
• Be comfortable with "people" tasks (onboarding, timesheets, leave tracking) as well as "office/operations" tasks (logistics, bookings, general admin).
• Ideally have some exposure to visa/immigration administration or supporting expat staff.
• Ideally have some light finance or invoicing experience— though this is not required.
• Fluent in English (spoken and written).
• Affinity or experience in the aviation industry is a plus.
• Resident of Malaysia and holder of a valid Malaysian work permit.

Why Work at Rotate?
We are building a team keen to solve an endless list of complex problems in an exciting industry. Our products will be critical to airlines' commercial decision-making and will be built from scratch leveraging the latest technology stack. We will tailor your development and career ambitions – ensuring you share in the success.

In addition to excellent compensation, we think you'll be proud and motivated to build a career at Rotate because you will be able to:

• Build things that matter. Solve complex problems in a critical industry. Partner with airlines to co-develop data-driven SaaS products with the latest technology stack. Drive efficiency and sustainability in global supply chains.
• Write your own story. Feel like an entrepreneur within a well-funded company and established team. Help us build Rotate and share in our joint success. Partner with us to tailor your development and career ambition.
• Live unforgettable experiences. Get exposed to different cultures, go on unforgettable offsites, experience the highs and lows of start-up life…and if you're keen, travel the world and eat sushi in Tokyo

Where is the position located?
This role is based in our newly established office in Kuala Lumpur, Malaysia. Our Malaysia office specializes in Software Engineering, Data Engineering, and Data Analysis. You will collaborate with talented tech colleagues.