Document Controller

2 days ago

Sungai Buloh, Selangor, Malaysia Protech Builders Sdn Bhd Full time 36,000 - 54,000 per year

Position Summary

We are seeking a Document Controller with experience in the construction industry, preferably with exposure to electrical subcontracting works. The Document Controller will be responsible for managing, tracking, and organising all project documentation to ensure accuracy, compliance, and timely distribution to project stakeholders.

Key Responsibilities1. Document Management & Control

  • Maintain, organise, and control all project-related documents, including drawings, technical submissions, shop drawings, material approvals, method statements, inspection records, and contracts.
  • Ensure all documents are properly filed, indexed, and updated according to project and company standards.
  • Implement document numbering systems and version control procedures to avoid duplication or outdated information.

2. Distribution & Coordination

  • Receive, log, and distribute incoming drawings, correspondence, and documents from the main contractor, consultants, and vendors.
  • Track document status and ensure all drawings, RFIs, submissions, and approvals are returned within the required timeframe.
  • Coordinate with site teams, engineers, and subcontractors to ensure they have the latest revision of drawings and documents.

3. Communication & Reporting

  • Prepare and maintain document registers, transmittals, submission logs, and tracking sheets.
  • Notify relevant departments of new revisions or updates.
  • Assist in preparing weekly or monthly project documentation reports for management and clients.

4. Quality & Compliance

  • Ensure all documentation complies with project requirements, ISO standards (if applicable), and internal QA/QC procedures.
  • Support audits by providing required records and assisting in closing documentation gaps.
  • Maintain confidentiality and security of sensitive project information.

5. Support to Electrical Subcontractor Operations

  • Handle electrical-related documentation such as cable schedules, load lists, single-line diagrams (SLD), equipment datasheets, and test reports.
  • Assist the electrical project team with submissions to consultants, main contractors, and authorities (e.g., TNB, Suruhanjaya Tenaga where applicable).
  • Track material deliveries, Method of Statement (MOS), and Inspection & Test Plan (ITP) submissions related to electrical works.

RequirementsMinimum Qualifications

  • Diploma/Certificate in Business Administration, Construction Management, Engineering, or relevant field.
  • Minimum 1–3 years of experience as a Document Controller in the construction industry.

Preferred Experience

  • Experience working with electrical subcontractors, M&E contractors, or engineering firms.
  • Familiarity with electrical documentation such as SLDs, datasheets, as-built drawings, test reports, and QA/QC records.

Skills & Competencies

  • Strong organisation and filing skills, both digital and physical.
  • Proficiency in document control software or common platforms (e.g., Aconex, Procore, Microsoft SharePoint).
  • Good knowledge of Microsoft Office (Excel, Word, PDF tools).
  • Attention to detail and high accuracy in managing documents.
  • Ability to work under pressure and meet tight deadlines.
  • Good communication skills and ability to coordinate with multiple teams.

Additional Advantages

  • Experience with ISO 9001 or QA/QC systems.
  • Knowledge of construction workflows, especially M&E processes.
  • Ability to assist with procurement paperwork or site administrative support.

Job Type: Full-time

Pay: RM3, RM4,500.00 per month

Benefits:

  • Professional development

Work Location: In person

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