Personal Assistant to Managing Director

3 days ago

Kuala Lumpur, Kuala Lumpur, Malaysia Decisive Development Consulting Full time

Personal Assistant to Managing Director (Secretary)

About the Client

Our client is an integrated systems and technology solutions organization with regional and international operations. The organization supports cross-border business activities through structured processes, system integration, and operational enablement.

As part of its continued expansion in Malaysia, the client is building a Kuala Lumpur–based team to support senior leadership and regional stakeholders.

Role Overview

This role provides professional secretarial and executive administrative support to the Managing Director. The position focuses on calendar management, meeting coordination, office administration, and stakeholder liaison, ensuring smooth daily operations and effective coordination with internal and external parties.

This is a corporate Personal Assistant role and does not involve personal errands or domestic responsibilities.

Key Responsibilities

Executive & Secretarial Support

  • Manage the Managing Director's calendar, appointments, and schedules
  • Coordinate meetings using Zoom, Microsoft Teams, and other virtual platforms
  • Prepare meeting invitations, presentations, and supporting documentation
  • Handle correspondence, scheduling requests, and coordination on behalf of the Managing Director
  • Office Administration & Operations
  • Support day-to-day office administration for the Malaysia office
  • Coordinate office supplies, cleaning services, and basic facilities requirements
  • Liaise with building management and service providers at KL Sentral
  • External Liaison & Coordination
  • Coordinate with agents, travel agencies, publishing companies, and service vendors
  • Assist with travel arrangements, confirmations, and supporting documentation
  • Act as a point of contact for external parties engaging with senior management

Administrative & Operational Support

  • Maintain organized administrative records, correspondence, and approvals
  • Support basic office expense tracking and invoice coordination
  • Ensure confidentiality and professionalism when handling sensitive information
  • Assist with ad-hoc administrative and coordination tasks as required

Requirements

  • Diploma or Bachelor's Degree in Business Administration, Management, or a related field
  • 1–3 years of experience as a Personal Assistant, Executive Secretary, or similar role
  • Proficient in Microsoft Office / Microsoft Suite, specifically Excel, PowerPoint, and Word
  • Strong organizational, coordination, and time-management skills
  • Good written and spoken English
  • Professional demeanor with the ability to work closely with senior leadership
  • Able to manage multiple priorities in a fast-paced corporate environment

Working Details

  • Location: KL Sentral, Kuala Lumpur
  • Working Hours: 9:00 AM – 6:00 PM (Monday to Friday)
  • Weekend Availability: May be required to support urgent matters or executive needs
  • Salary: Up to RM4,000 per month
  • Working Arrangement: Office-based

Benefits

  • Annual Leave and Medical Leave in accordance with company policy
  • Medical benefits, including medical card coverage
  • Performance-based bonus
  • Supportive and professional working environment

Why Join

  • Opportunity to support senior leadership within a growing integrated systems organization
  • Exposure to regional and international stakeholders
  • Stable role with clear responsibilities and professional growth potential
  • Prime central office location

  • Personal Assistant to Director

    2 weeks ago

    Kuala Lumpur, Kuala Lumpur, Malaysia LesQ Innovation Sdn Bhd Full time 40,000 - 80,000 per year

    Company DescriptionLesQ Innovation is a dynamic engineering firm specializing in Engineering, Procurement, Construction, and Commissioning (EPCC) for renewable energy plants and Battery Energy Storage System (BESS) solutions. We are committed to driving the transition to sustainable energy by delivering innovative and efficient power infrastructure...

  • Personal Assistant to Director

    2 weeks ago

    Kuala Lumpur, Kuala Lumpur, Malaysia BAAN THAI 2 SEAFOOD & THAI CUISINE SDN BHD Full time 24,000 - 48,000 per year

    RequirementsCandidates must possess at least Diploma, Advance/Higher/Graduate Diploma or DegreeMinimum 1 years working experience as Personal AssistantProficiency in Microsoft Office, Google WorkspaceEmotional Intelligence and a good listenerAbility to execute to according to company's principlesCoachable and willing to learnAble to work well independently...

  • Personal Assistant to Director

    7 days ago

    Kuala Lumpur, Kuala Lumpur, Malaysia Brightmark Sdn Bhd Full time

    Job Descriptions:To perform all official and personal duties and functions as required by DirectorHousehold & Personal Management - Oversee all household related tasks including:Scheduling and supervising cleaners, drivers, repairmen, and decorators.Handling grocery procurement and household inventories.Ensuring timely payment of utility bills,...

  • Executive Personal Assistant to Director

    1 week ago

    Kuala Lumpur, Kuala Lumpur, Malaysia The Recruiters Space Full time

    About the company:Our Client, a well-established leader in office automation solutions with over 25 years of experience, is seeking a proactive and dedicated Personal Assistant to provide comprehensive support to the Director.Your Role:Deliver seamless executive support by managing the Director's calendar, scheduling meetings, and coordinating travel...

  • Personal Assistant to Director

    7 days ago

    Kuala Lumpur, Kuala Lumpur, Malaysia Intelligence Traceability Sdn. Full time

    Job ScopePreparing communications on behalf of DirectorPreparing document, letter, or relevant of project.Manage travel arrangements and itinerariesProvide administration support and general secretarial assistanceVarious ad hoc requests by DirectorFluent and literate in English and Chinese. Knowledge in secretarial works and companies act will be a added...

  • Personal Assistant to Executive Director

    2 weeks ago

    Kuala Lumpur, Kuala Lumpur, Malaysia Agensi Pekerjaan & Perundingcara Bright Prospect Sdn Bhd Full time $40,000 - $80,000 per year

    Location: Kuala Lumpur, SelangorResponsibilities:Executive & Administrative SupportManage calendars, schedules, and time-sensitive tasks.Prepare meeting materials, take minutes, and follow up on action items.Draft, proofread, and format correspondence, reports, and presentations.Handle confidential and sensitive information with discretion.Coordinate travel,...

  • Personal Assistant

    1 day ago

    Kuala Lumpur, Kuala Lumpur, Malaysia Orion Project Management Sdn Bhd Full time

    Manage and maintain the Group Finance Director's calendar, including scheduling, prioritizing, and coordinating meetings and appointments.Handle travel arrangements such as flight bookings, accommodation, visa applications, transport and travel itineraries.Prepare meeting agendas, minutes, and follow up on action items to ensure timely completion.Serve as...

  • Executive Assistant to Managing Director

    7 days ago

    Kuala Lumpur, Kuala Lumpur, Malaysia Chahal Aviation Full time

    We are looking for an Executive Assistant to provide personalized, top-level assistance to our Managing Director. This is a hybrid position based in Kuala Lumpur, Malaysia. Only local candidates or those with a legal permit to work in Malaysia will be considered.You will work closely with our Managing Director on a variety of tasks relating to their working...

  • Personal Assistant

    2 weeks ago

    Kuala Lumpur, Kuala Lumpur, Malaysia Advisory Apps Sdn. Bhd. Full time 30,000 - 60,000 per year

    About the role We are seeking a highly organised and proactive Assistant to Director to join our dynamic team at Advisory Apps Sdn. Bhd. in Kuala Lumpur. As the Assistant to Director, you will play a vital administrative and organisational role, supporting the Director in their day-to-day activities and contributing to the overall success of the company....

  • Personal Assistant

    2 weeks ago

    Kuala Lumpur, Kuala Lumpur, Malaysia Golden Tougen (Malaysia) Full time 40,000 - 80,000 per year

    Job DescriptionWe are seeking a highly organized and discreet Personal Assistant / Executive Assistant to support CEO in both professional and personal matters. The ideal candidate will possess strong interpersonal skills, attention to detail, and the ability to handle confidential information with integrity. This role requires frequent international travel...