Senior Associate, Centralised License Admin

2 weeks ago

Kuala Lumpur, Kuala Lumpur, Malaysia Shopee Mobile Malaysia Sdn Bhd Full time 90,000 - 120,000 per year

The Engineering and Technology team is at the core of the Shopee platform development. The team is made up of a group of passionate engineers from all over the world, striving to build the best systems with the most suitable technologies. Our engineers do not merely solve problems at hand; We build foundations for a long-lasting future. We don't limit ourselves on what we can or can't do; we take matters into our own hands even if it means drilling down to the bottom layer of the computing platform. Shopee's hyper-growing business scale has transformed most "innocent" problems into huge technical challenges, and there is no better place to experience it first-hand if you love technologies as much as we do.

About the Team:

Corporate IT is the backbone of our business, ensuring every employee has access to secure, reliable and efficient systems. The Centralised License Admin (CLA) team manages enterprise software licenses used across Shopee and Sea's global operations. We maintain a central software license inventory, ensure compliance with regional IT standards, and collaborate closely with Procurement and other internal teams to deliver seamless access to essential software tools.

As a Senior Associate, Centralised License Admin, you will play a key role in strengthening and improving our license administration processes. You will manage enterprise software license operations, enhance data visibility through analytics, and support automation and compliance initiatives across the organisation. This role requires an analytical mindset, good collaboration skills, and the ability to contribute to process efficiency and continuous improvement.

Job Description:

License Administration & Management

  • Maintain accurate and complete records of software license entitlements across multiple business units.
  • Manage user license allocations and entitlements in alignment with internal IT policies.
  • Coordinate with the Procurement Team on license capacity planning and renewal schedules.

Governance & Compliance

  • Support governance and compliance efforts to ensure all software usage adheres to internal policies and license terms.
  • Conduct regular reviews of license usage and documentation accuracy.
  • Prepare reports and insights on utilisation and compliance trends to support decision-making.

Technical & User Support

  • Provide advanced support for license-related issues, including troubleshooting access or entitlement matters.
  • Maintain and improve SOPs, documentation, and knowledge base content for license management activities.

Process Improvement, Automation & Analytics

  • Contribute to automation initiatives that improve license provisioning and tracking efficiency.
  • Collaborate with cross-functional teams to standardise and streamline license management processes.
  • Utilise data analysis to identify usage patterns and suggest improvements for cost efficiency and governance.
  • Develop or enhance dashboards and reporting tools to increase visibility into license utilisation.

Requirements:

  • Hands-on experience with ITSM or asset management platforms such as ServiceNow, Jira or other platforms.
  • Familiarity with enterprise software administration platforms such as Microsoft 365, Adobe, and Zoom.
  • Experience with data analytics or reporting tools (e.g., Excel, Power BI, or similar) is a plus.
  • Understanding of software license models (subscription, seat-based, concurrent, etc.).
  • ITIL Foundation certification or equivalent is an advantage.

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