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general clerk cum receptionist

2 weeks ago

Seri Kembangan, Selangor, Malaysia MAKEPRO CONSTRUCTION SDN BHD Full time 20,000 - 30,000 per year

Job Description: -

Reception & Front Desk Duties

  • Serve as the first point of contact for visitors, clients, and vendors, ensuring a professional and welcoming environment.
  • Answer and direct phone calls, emails, and other enquiries in a timely and professional manner.
  • Manage incoming and outgoing mail, courier services, and other correspondence.

Administrative Support

  • Perform general office administration including data entry, document filing, photocopying, and record keeping.
  • Maintain office inventory and supplies, ensuring stock availability and timely replenishment.
  • Prepare, draft, and format internal and external correspondence such as letters, memos, notices, reports, and presentations.
  • Record invoices, monitor expense claims, and assist with basic finance-related documentation.
  • Organize and maintain a systematic filing system (both hardcopy and digital) for easy retrieval of documents.

Coordination & Support

  • Assist in setting up meetings, appointments, and monitoring dispatch schedules as required.
  • Provide administrative support to management and other departments on ad-hoc tasks.
  • Coordinate with vendors, service providers, and contractors on office-related matters.
  • Ensure proper upkeep of the reception area and meeting rooms to reflect a professional company image.

Requirements

· Minimum Diploma in Business Administration, Office Management, or related field.

· At least 1 year of working experience in a receptionist or administrative role.

· Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).

· Excellent organizational and time-management skills.

· Strong communication and interpersonal skills with the ability to interact at all levels.

· Ability to multitask, work independently, and handle confidential information with discretion.

· High level of professionalism, integrity, and respect for diversity.

· Problem-solving and decision-making aptitude.

· Strong ethics and integrity to maintain confidential data.

· Respects diversity.