Kitchen Clerk

*Inventory & Stock Management*

• Maintain accurate records of incoming and outgoing kitchen inventory.
• Conduct weekly and monthly stock counts and report discrepancies.
• Ensure proper labeling, rotation (FIFO), and storage of food supplies.
• Monitor expiry dates and coordinate removal of expired or damaged items.

*Procurement & Ordering*

• Prepare purchase requests and follow up on orders as required.
• Verify delivered items against purchase orders and invoices.
• Coordinate with suppliers for timely delivery and quality issues.
• Assist in sourcing alternative products when necessary.

*Administrative & Documentation Management*

• Maintain kitchen logs, food usage reports, production sheets, and requisition forms.
• File and update invoices, delivery notes, and compliance documents.
• Assist with kitchen staff scheduling, timekeeping, and attendance records when required.

*HR & Financial Coordination*

• Prepare and submit overtime forms for kitchen staff to HR as per the required timeline.
• In charge of preparing, processing, and following up on casual worker payment procedures, ensuring timely submission and accuracy of records.
• Coordinate with HR and Finance on payroll-related queries and documentation.

*Coordination & Support*

• Communicate kitchen supply needs to supervisors and chefs.
• Liaise with the store department, purchasing office, HR, and finance teams.
• Support kitchen operations during peak hours by assisting with basic tasks when needed.
• Ensure all equipment and supplies required for production are available.

*Compliance & Safety*

• Follow food safety, hygiene, and sanitation guidelines at all times.
• Maintain documentation needed for audits and inspections.
• Report hazards, equipment malfunctions, or safety concerns promptly.

*Qualifications & Requirements*

• High school diploma or equivalent; training in food service or administration is an advantage.
• Previous experience in a kitchen, admin, or inventory role preferred.
• Good knowledge of basic food safety practices.
• Proficiency in MS Office (Excel, Word); experience with inventory systems is a plus.
• Strong organizational skills with attention to detail.
• Good communication and teamwork skills.
• Ability to work in a fast-paced environment.