p.a to ceo

Job Overview : -

We are a technology-driven envelope manufacturing company seeking a highly capable, detail-oriented, and digitally skilled Personal Assistant to the CEO. The successful candidate must be fluent in Mandarin and English and have strong working knowledge of IT systems, ERP platforms, and AI tools.

This role offers the opportunity to work directly with the CEO on strategic projects, data analysis, and executive coordination in a fully connected Industry 4.0 environment. You will act as the CEO's right hand in managing communications, schedules, digital workflows, and department-wide coordination.

Key Responsibilities:-

• Executive & Administrative Support
• Manage and prioritize the CEO's daily calendar, meetings, and travel.
• Organize internal and external appointments, prepare agendas, and coordinate logistics.
• Draft and review emails, reports, presentations, and correspondence on behalf of the CEO.
• Take meeting minutes and ensure timely follow-up on action items.

Data Analysis & Cross-Department Coordination : -

• Compile and analyze operational and project data from various departments for CEO reporting.
• Create summary dashboards or briefing reports for informed decision-making.
• Track KPIs and escalate performance variances or delays.

Tech Integration & Digital Assistance : -

• Support the CEO in managing tools like Epicor ERP, HYDRA X MES, Microsoft 365, and AI apps (e.g., ChatGPT, Notion AI).
• Ensure digital document filing, secure communication, and tech efficiency.
• Research and recommend productivity or automation tools.

Strategic Liaison & Project Support:-

• Liaise with department heads to gather inputs and ensure alignment on CEO-led initiatives.
• Prepare executive briefs, summary papers, and progress trackers.
• Coordinate with both internal teams and external stakeholders when needed.

Logistics & Support Functions :

• Arrange travel, accommodation, and event logistics for the CEO.
• Assist with handling personal tasks where appropriate, ensuring confidentiality and professionalism.
• Process claims, reimbursements, and maintain records of executive expenditures.

Job Requirements :

• Diploma or Degree in Business Administration, IT, Management, or related field.
• Minimum 3–5 years of experience supporting senior executives or C-suite leaders.
• Fluent in Mandarin and English (written and spoken) – Mandatory requirement.
• Excellent computer literacy, including Microsoft Office, ERP/MES platforms, cloud tools, and familiarity with AI systems.
• Proven experience in data compilation, reporting, and cross-department coordination.
• High level of integrity, discretion, and organizational capability.
• Able to multitask, handle pressure, and work independently in a fast-paced setting.

What We Offer :-

Opportunity to work closely with a visionary CEO in a modern smart factory environment.

• Exposure to strategic projects, data-driven leadership, and automation initiatives.
• A high-trust and performance-focused culture.
• KPI-based performance incentive scheme.
• Long-term career growth within a technology-led organization.

Apply Now

If you're an organized, tech-savvy, bilingual professional ready to support leadership at the highest level — we want to hear from you

Job Types: Full-time, Permanent

Pay: RM2, RM4,800.00 per month

Benefits:

• Health insurance
• Maternity leave
• Opportunities for promotion
• Professional development

Work Location: In person