Senior Purchasing Executive

17 hours ago

Kuala Lumpur, Kuala Lumpur, Malaysia RAPSYS TECHNOLOGIES PTE LTD Full time

Designation: Senior Purchasing Executive
Role Summary

We are looking for an experienced and proactive
Senior Purchasing Executive
to manage strategic sourcing, supplier negotiations, regulatory compliance, and shipment coordination. The role requires strong expertise in purchasing operations, Malaysian regulatory standards, and cross-border supplier management, along with the ability to independently handle procurement activities and compliance documentation.

Key Responsibilities

Purchasing & Supplier Management

  • Source, negotiate, and manage local and overseas suppliers to achieve competitive pricing, favorable commercial terms, and timely delivery of materials
  • Create and manage Purchase Orders and Material Master records in the ERP system
  • Oversee shipment arrangements from PO issuance through delivery to warehouse or project site

Regulatory Compliance & Certification

  • Ensure all purchased items comply with Malaysian standards and regulatory requirements
  • Prepare, submit, and follow up on regulatory applications including:
  • SIRIM (product certification, testing reports, and labeling requirements)
  • Suruhanjaya Tenaga (ST) – Certificate of Approval (COA) for electrical products
  • Malaysian Communications and Multimedia Commission (MCMC) – device certifications
  • Track validity and ensure timely renewal of all certifications, approvals, and licenses
  • Maintain accurate and complete documentation for regulatory submissions and approvals

Coordination & Audit Support

  • Liaise with testing laboratories, certification bodies, consultants, suppliers, and relevant government authorities
  • Support internal and external audits related to product compliance, purchasing processes, and import controls
  • Coordinate closely with internal teams to ensure seamless procurement and compliance workflows

Authority

  • Create and approve Purchase Orders in line with company policies
  • Maintain and update Material Master data
  • Manage end-to-end shipment coordination until goods are received at warehouse or site

Role Requirements

Education

  • Degree in Business Administration, Supply Chain Management, or a related discipline

Experience

  • Minimum 5 years of experience in purchasing or procurement operations

Skills & Competencies

  • Proficiency in Mandarin (spoken and written) for communication with suppliers in China and Taiwan (mandatory)
  • Strong analytical, negotiation, and communication skills
  • High attention to detail with excellent documentation control
  • Strong organizational skills with the ability to manage multiple priorities and meet deadlines
  • Good working knowledge of ERP systems (SAP preferred)
  • Proficient in Microsoft Excel and Microsoft PowerPoint

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