Admin Clerk

FGV Holdings Berhad is Malaysia's leading global agri-business and the world's largest producer of Crude Palm Oil (CPO). FGV's operations stretch across more than 10 countries in Asia, the Middle East, North America and Europe, and are focused on three main business sectors namely Plantation Sector, Logistics & Support Business (LSB) Sector and Sugar Sector. FGV is the world's third biggest oil palm plantation operator, has the world's largest bulking and storage facilities for vegetable oil and is Malaysia's top refined sugar producer.

In line with our business expansion, we would like to invite qualified and candidates to fill the following position at FGV Fertiliser Sdn Bhd

Job Description

• To liaise with suppliers or procurement unit for quotation, ordering, and delivery tracking
• To process and arrange requests/orders to replenish stationery when reaching minimum stock level.
• To monitor and control stock levels of stationery, ensuring items are not overstocked or understocked.
• Maintain employee records including leave, attendance, and overtime.
• Support HR team in handling employee attendance records, and training documentation.
• Assist in employee engagement event arrangements (if required)
• Source training locations (internal or external venues) and arrange logistics (e.g., training room booking, equipment, refreshments).
• Issue training invitation letters, joining instructions, and reminder emails to participants and trainers.
• Ensure attendance lists, photos, and training evaluations are properly collected and filed.
• Track employee training attendance and maintain a central training database.
• Help in post-training evaluations and report analysis on training effectiveness.
• Manage performance cycle activities for Kuantan staff within the given timeframe.
• Assist HCBP in communicating staff benefits information.
• Collect and clarify Frequently Asked Questions (FAQ) from staff.
• Assist in implementing Group Human Capital (GHC) policies.
• Promote awareness of group HR policies and ISO within the organization.
• Provide HR support to employees when needed.
• Handle general administrative matters such as vehicle and building management (including canteen).
• Maintain records of contract workers' permits and liaise with the Safety & Health Officer (SHO).
• Follow up on staff development needs and arrange external training as required.
• Gather feedback from HODs on employee performance post-training.
• Manage general admin tasks related to disciplinary issues.
• Support HCBP in "5S" program implementation.
• Carry out any additional tasks as instructed by management.

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