PA to Startup CEO

4 days ago

George Town, Penang, Malaysia Semmel Health Full time 40,000 - 80,000 per year

About Us

We're a scale-up stage startup in healthtech SaaS space, building solutions that keeps a hospital safe.

As we scale, we're looking for a 
smart, organised, and proactive Personal Assistant (PA)
 to work directly with our CEO — who currently leads Sales, Product, and Operations — to streamline execution and maximise impact.

The Opportunity

You'll work side by side with the CEO, becoming his operational right hand.

This isn't a purely administrative role — you'll gain exposure to the inner workings of a growing startup, managing everything from scheduling and coordination to sales support, hiring logistics, and marketing execution.

You'll help transform the CEO's ideas into action by managing priorities, communication, and processes across multiple functions.

Key Responsibilities

1. Executive Support

  • Manage CEO's calendar, schedule meetings, and coordinate travel and logistics
  • Handle inbox management — draft and organise emails, follow-ups, and meeting summaries
  • Prepare briefing notes, reports, and presentations ahead of key meetings
  • Maintain confidentiality and ensure smooth information flow

2. Sales & CRM Coordination

  • Prepare sales quotations, contracts, and proposals
  • Update SuiteCRM (leads, meetings, follow-ups, pipeline tracking)
  • Draft follow-up emails after sales calls and demos
  • Prepare weekly sales activity reports

3. Operations & Marketing

  • Coordinate marketing activities, campaigns, and events
  • Liaise with vendors, freelancers, and agencies for marketing deliverables
  • Track budgets, invoices, and project timelines
  • Support operational tasks such as expense reporting and document management

4. Recruitment & HR Support

  • Post job ads, screen candidates, and coordinate interviews
  • Prepare onboarding materials and track hiring progress
  • Maintain basic HR records and documentation

5. Strategic Support

  • Summarise data and insights for CEO decision-making
  • Help maintain dashboards (sales, marketing, product updates)
  • Manage recurring meetings, notes, and follow-ups across teams

You'll Excel in This Role If You:

  • Thrive in fast-paced, dynamic environments where priorities shift quickly
  • Have excellent written and verbal communication skills
  • Are highly organised, detail-oriented, and reliable
  • Take initiative — you anticipate needs before being asked
  • Have strong tech literacy (spreadsheet, CRM or other management tools)
  • Can handle sensitive information with discretion

Qualifications

  • 1–3 years of experience as a Personal Assistant, Executive Assistant, or Operations Coordinator (preferably in a startup or tech environment)
  • Strong proficiency in Excel/Google Sheets, CRMs, and task management tools
  • Excellent time management and multitasking ability
  • Excellent communications skills in written and spoken English
  • Background in business, marketing, or operations is a plus
  • Degree in any field or discipline, preferably from Social Science or Applied Science.

What We Offer

  • Opportunity to work closely with the CEO and learn all aspects of scaling a startup
  • Exposure to sales, product, and strategy execution
  • Flexible, fast-paced, and collaborative work environment
  • Growth opportunities as the company scales

How to Apply

Please send your 
resume
 and a short 
note (under 150 words)
 on "How would you make a CEO's day 2x more productive?".

Apply via LinkedIn with your CV + short note.