Leasing Executive

Job Description

Leasing Administration

Prepare, review and process all leasing documents including Letter of Offer (LO), Tenancy Agreement (TA) with appointed lawyers & Renewal documents and addendums

• Ensure all legal documentation is complete, accurate and properly executed before signing.
• Submit all lease cases into the company system for approval and tracking.
• Maintain proper filing, documentation log, and lease records for audit and compliance purposes.
• Monitor commencement dates, handover schedules, expiry and renewal periods.
• Coordinate with tenants, agents, lawyers and internal departments on leasing-related matters.

Billing & Operations Tracking

• Handle and verify monthly TNB and LPG/Gas meter readings for each tenant.
• Submit readings promptly into the system to generate monthly billing for Group Admin to process.
• Track payments, deposits, outstanding charges and ensure timely follow-up with tenants.
• Work closely with Finance & Group Admin to ensure billing accuracy and smooth processing.
• Support day-to-day operational matters related to tenants and shoplot readiness.

Sales & Leasing Support

• Prepare leasing proposals, presentations and rental recommendations for potential prospects.
• Assist the team in tenant sourcing and coordinating with property agents.
• Support lease negotiation preparation by gathering market comparables, pricing intelligence and tenancy mix analysis.
• Conduct basic market research on surrounding commercial developments, rental trends and competition.
• Help monitor leasing pipeline, prospects' status, and reporting schedules.

Relationship Management

• Maintain good working relationships with tenants, agents and business partners.
• Ensure responsive communication and follow-up with tenants and prospects.
• Provide value-added support to achieve better tenancy conversion and higher rental yield.
• Represent the brand professionally and support positive tenant experience

Essential Skills / Abilities

Communication

• Able to communicate clearly and professionally with tenants, agents, lawyers and internal teams.
• Comfortable assisting in negotiation discussions and presenting rental proposals.

Customer Focus

• Responsive, reliable and committed to resolving issues promptly.
• Provides good customer service to internal and external clients.

Quality & Accuracy

• Strong attention to detail and paperwork.
• Able to handle multiple documents and submissions in an organised and systematic manner.

Planning & Organizing

• Strong in planning, tracking deadlines, and monitoring expiry dates, renewals and billings.
• Good sense of prioritization and task management.

Analytical Thinking

• Able to analyze rental comparable, market data and tenancy performance.
• Supports decision-making through accurate data interpretation.

Teamwork

• Works well with cross-functional teams (Legal, Finance, Group Admin, Ops).
• Shares updates and cooperates to ensure smooth end-to-end lease processes.

Initiative

• Proactive, alert and able to spot issues early.
• Suggests improvements and takes ownership of tasks.

Job Requirements

• Candidate must possess Diploma / Degree in Business Studies, Real Estate Management, Property Management, Marketing or equivalent.
• Preferably Executives specializing in Property/ Real Estate or equivalent
• 1–2 years working experience in leasing administration, commercial leasing, real estate, or property-related fields.
• Fresh Graduates are encouraged to apply.