Team Lead, Accounts

2 weeks ago

Kuala Lumpur, Kuala Lumpur, Malaysia Wilhelmsen Full time

Join our global team for a career filled with opportunities to solve challenges both small and large, local and global, simple and complex.


Wilhelmsen Ship Management is one of the world's largest third-party ship managers originated from Oslo, Norway with over 20,000 employees including our seafarers with a portfolio of more than 450 vessels and counting.

Our employees are working with a comprehensive global maritime group providing over half of the merchant fleet with essential products and services, along with supplying crew and technical management to the largest and most complex vessels ever to sail.

We are currently looking for a Team Lead

  • Accounts to join our team. We offer a culture and vibrant work environment of strong leadership, collaborative, career development, worklife balance and a job that is both challenging and stimulating. All team members are empowered with the freedom to influence each other as long it complies with our Company's values and vision.


This position will be located at Kuala Lumpur Sentral (Menara 1 Sentral) and it is easy to get to by public transportation as it is located at the heart of Kuala Lumpur.

Our organization thrives by using modern tools and is eager to utilize the business opportunities that comes with new digital tools and skills.

Purpose


To ensure accurate and timely submission of monthly financial reports, quarterly budget follow up reports for a group of vessels under his/her portfolio, to ensure group responsibilities are attained, to ensure harmonious working relationship between group members and with other teams and assist Accounts Assistant Manager and/or Accounts Manager in any ad hoc task which may arise.

Interrelations


Reporting to Accounts Assistant Manager and/or Accounts Manager and closely working with members of group, Global Payroll Team, Treasury Team and Shipping Team.

Liaise with vessel Owner, Management Centres in Wilhelmsen Ship Management, Crewing Coordination Centre, Global Procurement Services, Masters of vessels under management and Manning Agents.


Formal authorities- Communicate with various entities in order to faciliate daily work routines.- To plan, organize and distribute work within the group.- To formally evaluate members of group on job performance and take appropriate action where necessary.- To validate and approve leave and claims (in Team Lead role).


Main responsibilities- Assume Team Lead role to ensure below activities carried out by team members.- Ensure timely funds request submission to vessel owners and update funds schedule on a monthly basis.- Ensure sufficient funds are available for payment of invoices, allotment, advances and others.- Ensure vessel bank reconciliation is carried out on a monthly basis and validating the cover sheet.- Validating requisition forms for payment.- Posting appropriate journal entries (accruals, adjustments etc.).- Ensure owner disbursements are processed within the stipulated time from date of receipt.- Ensure account payables residing are within the credit terms for vessels in group and alert Treasury for any discrepancies.- Ensure other entries are updated timely and accurately (union dues, management fee etc).- Ensure all GARD entries are proportioned correctly.- Ensure vessel balance sheet is reconciled monthly and updated as per pre-defined template.- Ensure figure accuracy in online reporting.- Ensure generation and submission of monthly reports for vessel owners are done in timely manner.- Review reports for any discrepancies (including analytical review) before submission to Management Centers.- Ensure monthly financial reporting package to vessel owners are sent punctually (soft and hard copies).- Preparation of budget follow up report (comparison of actual against budget figures).- Liaise with and respond to queries pertaining to group from various entities and to ensure all response are within 2 working days.- Plan and manage workload within the group to ensure proper execution of tasks and meet objectives.- Coach and transfer knowledge to assistants to increase group efficiency.- Actively seeking continuous improvement in work processes of individual group.- Ensure activities are carried out in line with agreed succession planning details with identified individual.- Conduct in house training on various topic within the group or cross sections.- Ensure tasks that are carried out are in line with the processes in GIMS.


Accountabilities- The position will be measured against accurate and timely submission of cash call, monthly report (soft and hard copies) and quarterly budget follow up report.- To review and follow up on monthly closing checklist completed by team members.- To ensure that vessel owners and management centres receives prompt reply to queries.- To ensure sufficient funding situation for all vessels under the group to cover committed liabilities.


Qualifications:

Mandatory requirements- Degree in accounting and/or finance or equivalent in

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