Admin

2 weeks ago

Shah Alam, Selangor, Malaysia TNT Cleaners Full time

As Administrative Officer you will be responsible for:

1. Become familiar with, understand and incorporate the Company philosophy, value and vision in all behaviour, practice and decisions.

2. Managing the Administration Tasks of the Day to Day Office work related and unrelated to case management.

3.
Assists with daily administrative duties and completes a broad variety of administrative tasks that include:

  • Managing & prepare monthly work schedule
  • Completing & filing expense reports
  • Monthly cleaning report
  • To make phone calls liaising with suppliers, vendor and customers

4. Provide assistance as needed to front desk operations to include but is not limited to, answering phones, arranging deliveries, lunchtime relief, and greeting customers/guests.

5. Responsible for daily operational tasks which includes process staff claims, arrange interview appointments, update training records, filing, etc.

6. Manage all Filing Duties.**- Develop and maintain a filing system

  • Organize filling system & manage documentation in proper record
  • Filing and retrieving corporate records, documents, and reports.
  • Maintain and update files and perform daily filing
  • Handling of quotation, order processing and invoicing
  • Assist in preparing financial statements, reports, memos, and other documents.
  • Prepare, update and control of all technical documents (report, procedures(SOP), drawings specifications etc )
  • Ensures that the latest revisions of cleaning contract and administrative correspondence documents and files are filed and updated

7. Manage customer complaints if any and provide amicable solutions.

8. Prepare and follow through with customer expedite requests.

9. Support in all Procurement duties.**- Prepare and issue vendor shopping and follow up with vendors to obtain timely pricing.

  • Perform data entry to enter customer and / or vendor pricing into various databases (Sales quotes, vendor quotes and/or customer purchase orders).
  • Match vendor pricing with pending quotes to ensure accuracy
  • Followup on vendor delivery time and date
  • To perform annual evaluation of vendors

10. To Coordinate Workflows**To work with cleaning team via (what's app) to maintain, highlight and provide:
  • Daily, Weekly, Monthly, Quarterly and yearly work update & reminder (Daily Basic)
  • Compile all the update and picture to prepare monthly report (Monthly Basic)
  • Generate reports needed on daily basis
  • Update workers attendance & prepare end of the month attendance filing (Daily Basic)
  • Inform clients of unforeseen delays or problems.
  • Manage customer complaints (Daily Basic)
  • Monitor the team's progress, identify shortcomings and propose improvements.

11.
To monitor the administrative expenses of the company such as usage of company's properties including:

  • Cleaning machine,
  • Cleaning chemicals
  • Cleaning equipment
  • Maintenance

12. Liaise with third parties such as bankers, company secretary, auditors as and when necessary.

13. To coordinate on hiring such arranging interview and interviewing

Update in what's app group on:

  • Each day attendance ( Daily Basic)
  • Daily work update
  • Complaint or issues
  • Monthly work update

Job Types:
Full-time, Permanent

Salary:
RM1, RM2,500.00 per month

Benefits:

  • Maternity leave

Schedule:

  • Day shift
  • Monday to Friday

Supplemental pay types:

  • Attendance bonus
  • Overtime pay
  • Performance bonus

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