Executive Assistant to The Coo

1 week ago


Ipoh, Perak, Malaysia Quest International University Full time

Job Descriptions:

  • Provide overall secretarial duties to the COO, including general administrative support within the COO Office.
  • Research, prioritize, and follow up on incoming issues and concerns addressed to the COO, including those of a sensitive or confidential nature.
  • Provide a bridge for smooth communication between the COO's office and internal departments.
  • Work closely and effectively with the COO to keep him well informed of upcoming commitments and responsibilities, following up appropriately.
  • Act as a "barometer," having a sense for the issues taking place in the environment and keeping the COO updated.
  • Provide leadership to build relationships crucial to the success of the organization and manages a variety of special projects for the COO/
  • Prioritize conflicting needs; handles matters expeditiously, proactively, and followsthrough on projects to successful completion, often with deadline pressures.
  • Assist in coordinating the agenda of senior management team meetings and offsites, and all staff meetings
  • Facilitate crossdivisional coordination of travel and outreach plans with Strategic Initiatives

Basic qualifications:

  • Bachelor's degree in secretarial / management or equivalent
  • Minimum 3 years' experience in performing similar duties.

Preferred skills and experience:

  • Excellent communication skills
  • Proficiency with Microsoft Office, Microsoft Excel, and Microsoft Power Point
  • Positive attitude, attention to detail, with good multitasking and organisational ability
  • Ability to complete tasks and projects with minimum guidance.
  • Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.
  • Able to maintain a high level of integrity and discretion in handling confidential information.
  • Must be willing to travel locally and oversea as necessary.
  • Possess excellent and effective communication skills and strong written and spoken command in English.
  • Added advantage: strong written and spoken command in Mandarin.


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