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Executive Assistant to The Coo
1 week ago
Job Descriptions:
- Provide overall secretarial duties to the COO, including general administrative support within the COO Office.
- Research, prioritize, and follow up on incoming issues and concerns addressed to the COO, including those of a sensitive or confidential nature.
- Provide a bridge for smooth communication between the COO's office and internal departments.
- Work closely and effectively with the COO to keep him well informed of upcoming commitments and responsibilities, following up appropriately.
- Act as a "barometer," having a sense for the issues taking place in the environment and keeping the COO updated.
- Provide leadership to build relationships crucial to the success of the organization and manages a variety of special projects for the COO/
- Prioritize conflicting needs; handles matters expeditiously, proactively, and followsthrough on projects to successful completion, often with deadline pressures.
- Assist in coordinating the agenda of senior management team meetings and offsites, and all staff meetings
- Facilitate crossdivisional coordination of travel and outreach plans with Strategic Initiatives
Basic qualifications:
- Bachelor's degree in secretarial / management or equivalent
- Minimum 3 years' experience in performing similar duties.
Preferred skills and experience:
- Excellent communication skills
- Proficiency with Microsoft Office, Microsoft Excel, and Microsoft Power Point
- Positive attitude, attention to detail, with good multitasking and organisational ability
- Ability to complete tasks and projects with minimum guidance.
- Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.
- Able to maintain a high level of integrity and discretion in handling confidential information.
- Must be willing to travel locally and oversea as necessary.
- Possess excellent and effective communication skills and strong written and spoken command in English.
- Added advantage: strong written and spoken command in Mandarin.
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