Purchase-to-pay (Analyst) - Mandarin Speaker
1 week ago
We are a leading chemical company, with the best teams developing intelligent solutions for our customers, and for a sustainable future.
We connect and develop people with diverse talents all over the world. For you, this means a variety of ways to progress.Not only your performance but also your personality matter to us, regardless of gender, age, ethnicity, orientation, and background. At BASF, careers develop from opportunities.
Do you want to work with passionate teams, providing excellent business and digital services to the Asia Pacific region?
Do you want an open, supportive, and caring working environment?
Do you view your development needs seriously as we do?
If YES, then take your career to the #NextLevel with BASF
Objectives of the Position
Organization of own service delivery unit, team's work planning, backup arrangement to ensure service are delivered in accordance with established processes and work procedures.
- 60% team management (consult team members on tasks assigned; Jour Fixes, portfolio assignment and ensure backup schedule)
- 20% Daily business (backup) jumping tasks due to unplanned leaves (Sick/ emergency leave and when regular backup plan does not work).
- 10% Process improvements (standardization & harmonization, simplifications, best practices and quick win).
- 5% Knowledge Facilitator (ensure comprehensive knowledge transfer, buddy system, functional trainings, collaborate with KC)
- 5% First escalation layer for business partners. Guide and develop team's knowledge to meet expected service standards through structured job training.
- Guide and develop team's knowledge to meet service standards expected through structured and on the job training.
- Lead issue resolutions and act as advisory of own service delivery topic together with local business partners, internal stakeholders, global counterparts.
- Act as the first escalation point in daily operational issues/queries within own's unit. Escalate as and when issues required extra and special attention.
- Identify area for process optimization and harmonization of own profile assigned and aligned with other team specialists.
- Ensure team's operational processes and procedures in full compliance with BASF requirements, Financial Reporting Compliance (FRC), local legal and statutory requirements.
- Ensure service delivery meet targets defined in service level agreement and KPIs for process efficiency, effectiveness and quality control.
- Support Manager in employee development and talent identification.
Main Tasks
Functional Tasks (including but not limited to):
- Ensuring technical, process and systems support are delivered for P2P invoices and Inter-company transaction/reconciliation team by monitoring the processes, and ensuring quality in terms of accuracy, completeness and timeliness daily.
- Monitoring all activities in P2P function are delivered within the given time frame
- Responsible for team administration, coaching & development, resource hiring & executing right people at right place for delivering topnotch P2P services in BSSCKL.
- Be the 2nd level contact point of escalation or/and in assisting both internal and external customers with questions or problems associated with P2P queries.
- Act as the 1st backup of P2P Manager for certain functions such as monthly operation meetings and other projects as required by senior management.
- Ensure compliance and internal control by Monitoring P2P Risk Monitor (Overdue Posting, Posting Without Approval, Parked Document)
- Ensure Down payment Quality Check is performed daily to avoid double payment
- Monitor netting is carried out as per BASF SE schedule every month to release documents blocked for pay first dispute later monthly (only Intercompany Team)
- Monitor block invoice report to ensure payment on time to vendor.
- Manage & monitor GRIR difference charged out to ensure financial statement is accurate and up to date
- Ensuring month end closing adhering to P2P global guideline
- Generates month end reports for management review
- Participate in compliance audits (FRC, ISO & Statutory) and respond to audit findings/queries in timely manner
- Back up for updating all WI and PD for Manager review to meet FRC and ISO requirements.
- Ensure delivery execution follows BASF policies, local company legal and statutory requirements and credit policies.
- Support implementation of P2P policies based on guideline according to regional and global standard
- Assist and support team members by sharing knowledge & best practices and acting as a mentor to them
- Supervise and review the work of Analyst & Senior Analyst to ensure compliance with the predefined process description and customer centricity mindset.
- Monitoring of Open items in P2P responsible G/L control account ie GRIR, GCCC, Discount
- Stakeholders management in P2P Community ie. Regional Core team meeting and Local core team meeting.
- Supp
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