Purchase-to-pay (Analyst)

1 week ago

Kuala Lumpur, Kuala Lumpur, Malaysia BASF Asia-Pacific Service Centre Sdn. Bhd. Full time

We are a leading chemical company, with the best teams developing intelligent solutions for our customers, and for a sustainable future.

We connect and develop people with diverse talents all over the world. For you, this means a variety of ways to progress.

Not only your performance but also your personality matter to us, regardless of gender, age, ethnicity, orientation, and background. At BASF, careers develop from opportunities.

Do you want to work with passionate teams, providing excellent business and digital services to the Asia Pacific region?

Do you want an open, supportive, and caring working environment?

Do you view your development needs seriously as we do?

If YES, then take your career to the #NextLevel with BASF

Objectives of the Position

  • Provide Accounts Payable transaction processing support to deliver Accounts Payable services to BSSCKL's customers in accordance with established Accounts Payable processes and work procedures and in compliance with BASF policies, FRC requirements and local company legal and statutory requirements (if applicable).
  • Ensure that timelines and quality meet the agreed service levels and targets.
  • To act as a backup, assist and perform other AP tasks as and when required.
  • Support new and existing team members through proper knowledge transfer, sharing of resource, knowledge and experience

Main Tasks

  • Process 3rd party supplier's invoice validation within agreed timeline and ensure correct information is transferred to Process Director.
  • Process 3rd party supplier's document namely PO related invoices and credit notes, FI invoices and credit note, Downpayment, by ensuring delivery quality in terms of accuracy, completeness and timeliness daily.
  • Process Intercompany (IC) related invoices, debit notes and credit notes, by ensuring delivery quality in terms of accuracy, completeness and timeliness daily.
  • Control and manage recurring invoice, auto debit, invoicing settlement, custom and consignment invoices by ensuring delivery quality in terms of accuracy, completeness and timeliness daily.
  • Ensure its compliance with the BASF P2P global standard guidelines for Material & Services, Freight Accounting and Intercompany and local company legal and statutory requirements. All transactions should be process according to the established work instruction and process definition according to P2P global guideline.
  • Ensure that tasks are performed within Service Level Agreement (SLA) stated in Service Responsibility Matrix.
  • Ensure the accuracy and the completeness of the transaction processed and to manage correction action is performed when necessary.
  • Attend to request or inquiry for Accounts Payable via generic mailbox within SLA timeline
  • Attend to calls from BASF users where at the same time educate them to use general mailbox for any requests
  • Have knowledge on tax fundamental to support the verification of invoices before further processes based on country practices, also identifying withholding tax, VAT and GST requirement before invoice booking.
  • Ensure transaction processed by Accounts Payable team does not lead to Intercompany differences. (only applicable for Intercompany team)
  • Impose rejection on Intercompany invoices with incomplete accounting information after consultation from senior analyst or manager. (only applicable for Intercompany team)
  • Liaise with the BASF business units and local companies on issues not limited to Finance community but also includes Procurement, Supply Chain, Treasury, HR Services, Master Data and Suppliers.
  • Monitor & perform GRIR clearing on a monthly basis.
  • Following up with top vendor accounts of statement of accounts reconciliation on a monthly basis.
  • Perform vendor's audit confirmation on timely basis.
  • Support Senior Analyst to perform AP aging analysis (aging/debit balances)

Quality and Continuous Improvement

  • Identify and recommend new idea / solutions to Specialist/Expert & Managers for continuous improvement opportunities.
  • Support regional and global project improvements activity e.g. involve in User Acceptance Test and Training

Service Management

  • Execute work in accordance with the service management framework by providing timely and accurate customer service.

Stakeholder Management

  • Develop and maintain working relationships with customers to ensure that solutions are adopted, implemented and maintained appropriately.

Frequent cooperation outside BASF Group:

  • BASF's Suppliers
  • External auditors

Frequent cooperation within BASF Group and/or BSSCKL:

  • Counterparts in local company and end-users from various Operating division.
  • Cross function teams within BSSCKL
  • Manager, senior analyst and peers within Finance Delivery teams
  • Other support functions within BSSCKL e.g. Control, Project, Quality & Compliance (PQC) team, Corporate Audit teams

Degree of Supervision Required in the job:

  • Works with mínimal

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