Manager, Portfolio Management

1 week ago

Kuala Lumpur, Kuala Lumpur, Malaysia AIA Full time
Are you ready to shape a better tomorrow?_


AIA Digital+ is a Technology, Digital and Analytics innovation hub dedicated to powering AIA to be more efficient, connected and innovative as it fulfils its Purpose to help millions of people across Asia-Pacific live Healthier, Longer, Better Lives.


If you are hungry and driven to play an active role in shaping a better tomorrow, we want to hear from you.

Because the work we do at AIA Digital+ makes a difference in the lives of millions of people, every day.

We will equip you with the critical skills, tools and technology, and endless opportunities to learn, contribute and thrive in a dynamic and exciting environment.

If you want to shape a brighter future at AIA Digital+, please read on.

About the Role


The Portfolio Manager, a multi-faceted role, adds value primarily by improving the planning and delivery process, by collecting and maintaining data in a consistent form using AIA systems and tools including Project Approval & Governance, Group Engineering Delivery Portfolio and others.

This role is critically contributing to the enablement of informed decision-making up to Group Senior Management level (Director and above).

This is achieved by leading the implementation - and continuous improvement of - AIA guidelines, processes and templates, as well as practical, hands-on delivery support to Group Engineering Delivery as a whole.

Roles and Responsibilities


Portfolio - Operations Management- Facilitates the creation and update of programme and project plans specific to Cloud Adoption, Modern Application and System Availability as required by the Senior Portfolio Manager; identifies, tracks, and monitors cross-programme and /or -project dependencies with Business Units and Group Offices- Implements agreed regular progress-reporting mechanisms with AIA systems and tools including Project Approval Governance, Group Engineering Delivery Portfolio and others.- Facilitates the establishment of, and challenges to achieve quality management and maintenance of programme and project registers and records, particularly the Dependency, Risk, Assumption, Issue, and Lesson (DRAIL) Logs- Manages the quality review process for agreed key programmes and projects such as Technology Digital Analytic Transformation, Technology Program Steering Committee Meeting, Cloud Infrastructure Forum, Cyber hygiene Program and AIA Cloud Academy.- Facilitates and coordinates key interactions and interfaces between GE&D - Delivery and agreed key programmes and projects- Lead and/or support meetings with business units, ensuring minutes and actions are managed.

Provide guidance on local delivery plans, risks and issues, making sure it aligns to the overall Technology strategy.


Modern Application (End of Life) Management- Acts as custodian of all Modern Application (End of Life) KPI management Ensures correct forecast of KPI target and associated remediation plan- Develops, implements, and manages a robust yet agile process - including supporting components such as a reporting calendar, templates, and guidelines - to sustain crucial management visibility of the portfolio, with particular focus on key programmes and projects as identified by the CTO Office- Leveraging the established process(es), ensures quality - defined as completeness, correctness, and timeliness - information is supplied to support key decision-making at all levels.

This includes challenging the quality of data and /or information provided, as well as establishing and maintaining a base of trend data for Group Engineering Delivery.- Through an analytical lens, provides commentary on Weekly CTO Update, Monthly Business Unit Update and Quarterly CEO Update.


Portfolio Governance- Champions Cloud Infrastructure Forum and facilitates the end-to-end process across Group and Business Units.- Develops and facilitates Technology Program Steering Committee Meeting in the appropriate use of AIA standards and policies.- Liaises with Business Units and Groups for initiative progress update, issue resolution, other risks require management attention- Facilitates assessment and audit exercises in support of Quality Assurance and Continuous Improvement roles.


AIA Cloud Academy- Takes overall responsibility for, and manages the successful delivery of AIA Cloud Academy Program to all Learners- Performs the procedures relevant to academy management - such as content creation, content maintenance, community of practice, license management, monitoring and control, reporting, communication and update, learners' management, and others as required- Implements and ensures alignment to company learning and development, Workday integration, Group Cloud Strategy as required for talent and ramp up of skill.- Leads and facilitates interactions with the Project Board and Project Sponsor as well as other key stakeholder groups i.e.

Domain Subject Matters Experts, as appropriate

Minimum Job Requirements:

  • Education
  • Undergraduate qualification

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