Assistant Accounts Payable Manager

2 weeks ago

Subang Jaya, Selangor, Malaysia Talent Houz Full time
Industry
Motor Vehicle Distributor/Retail
Location
Petaling Jaya
The Accounts Payable role is responsible for all aspects of finance operations of Accounts
Payable.

This encompasses all finance processes, internal controls and acting as the system owner for all accounting systems relating to Accounts Payable & Fixed Assets.


Responsibilities:

Accounts Payable & Fixed Assets operations, petty cash reimbursement and dormant entities (30%)

  • Ensure that accounting processes and journal entries are in accordance with relevant accounting principles, internal controls and group policy as applicable.
  • Ensure capitalisation of project costs into fixed assets accounts and close out those clearing accounts relating to projects once the related projects have been completed.
  • Ensure all journal entries are supported with relevant documents and no omission of journal entries posting to General Ledger.
  • Monitor and review accrual processes and amounts on a regular basis.
  • Monitor and control accounts payable ageing and levels. Liaise with all approved payables to maintain a good relationship and ensure all invoices are paid within credit terms; if necessary.
  • Attend urgent requests from business units and resolve operations issues.
  • To flag out and propose solutions to resolve accounting issues and to support impact analysis arising from changes in accounting standards.
  • Work with Functional Stakeholders to suggest modifications to processes and implement relevant system functionality within the Finance Operations function.
  • Work closely with Northern and Perak Finance Operations team to ensure completeness of intercompany transactions and to promote standardisation of general ledger process.
  • Review relevant schedules and reports for the compilation of additional financial information as required by the management.
  • Ensure timely and accurate payment to suppliers as per credit terms granted.
  • Meet deadlines set by management on month end close and reporting.
  • Make necessary inquiry on unusual expenses or trends.
  • Take on ad hoc tasks as advised by superior.

Changes on monthly basis and monitoring of clearing accounts (10%):

  • Review changes in the balance sheet, income statement items and reasonableness of vehicle Gross Profit Margin.
  • Make necessary inquiry on unusual expenses or trend.
  • Conduct ageing analysis and review on clearing accounts prepared by Accounts Payable team as applicable.
  • Work with business units to ensure reconciling items and clearing accounts items are follow up and rectify on timely basis.

Transformation and digitization (20%):

  • Encourage and challenge existing team processes. Develop modernization of finance skillsets. Digitize inefficiencies from existing processes.
  • Lead and operationalize implementation of new systems and processes. Remove and escalate progress roadblocks.
  • Propose new working methods and team structures to reduce timelines and to increase Finance service level to business units or other operations function.

Lead and develop (20%):

  • Hold individual oneonone sessions with direct reports, team meetings with team on a regular basis.
  • Build a proactive culture, efficiency and high morale within the team.
  • Manage Accounts Payable team workload and assign priorities as needed.
  • Coach team members to address process gaps, identify inefficiencies and help to embed a continuous improvement culture in the organisation.
  • Provide mentoring, guidance and feedback to team members to support long term career development and retention of key talent.
  • Cultivate high performers, manage low performers and implement succession planning for the team.
  • Remove impediments to achieving strong team culture.

Control procedures and SOP (10%):

  • Maintain strong compliance of control procedures; i.e. LOA in carrying out daily tasks.
  • Ensure control amount in general ledger accurately tied to sub ledger, to achieve zero balance variance.
  • Ensure timely checking of:
inter-company billings and reconciliation;
bank reconciliations;
trade payables reconciliation; and

clearing accounts.

  • Ensure reconciliation and clearing accounts items are cleared on timely basis; i.e. within reasonable ageing bucket.
  • Ensure SOP is update on timely basis to ensure they stay relevant to the current need

Audit, tax computation and other reporting to authorities (10%):

  • Ensure timely preparation of the audit and tax schedules and its associated submissions.
  • Manage internal and external auditors request on topics relating specifically to Cycle & Carriage Bintang Berhad.
  • Review sales and service tax returns and ensure payments are timely.
  • Ensure all submission to relevant authorities adhere to regulation. This may include submission of unidentified deposits to Jabatan Akauntan Negara (Unclaimed Monies Act) and other ad hoc reporting requirements.
  • Identify and rectify any other audit topics as necessary.

Experience Needed

  • 6 or more y

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