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Finance Coordinator

3 months ago

Malaysia Sunway Group Full time
Keeps the Director of Finance's schedules and appointments.

  • Handles all phone calls for the Director of Finance.
  • For important matters and deadlines, prepares a "Followup" folder and reminds the Director of Finance of these matters.
  • Takes minutes of the Director of Finance (as and when necessary).
  • Receives all incoming mails for the Finance Department, sorts and deliver them to the respective accounting personnel.
  • To type all special reports requested of the Director of Finance.
  • Filing of the Director of Finance documents by item for quick reference and easy retrieval.
  • To record all incoming cheques received in the "Daily Cheques Received by Mail" and submit to the General Cashier by 11.00am daily. To ensure that a copy is kept in the file on a daily basis.
  • To deliver all reports and documents to the designated department using confidential envelope as and when necessary.
  • Obtain and circulate information with respect to designated meetings and prepare the official minutes as and when necessary
  • Annual Leaves/other related leaves and TMS:
  • Record leaves taken by the accounting personnel and key-in to the TMS system.
  • Update Human Resources Department with this information in the standard template provided on a monthly basis.
  • Ensure HR Wing, TMS and Finger Scan tally with attendance and submit to Payroll and file.
  • Ensure that Chief Cashier submits the Duty Roster for the week by every Wednesday and keyin the work schedules for the F&B Cashiers.
  • Liaise with the Car Park Management personnel all matters related to parking of cars.
  • Assist Car Park Pass holder with the refund of deposit.
  • To ensure that all documentations ie. Application Form, Correspondence, etc are filed in order.

Job Requirements

  • Secretarial qualification. Accountancy background would be an added advantage.
  • Proficiency in both written and spoken English and Bahasa Malaysia.
  • Able to retrieve records / documents as and when required.
  • Responsive and attend to urgent requirements; maintain confidentiality of Finance's transactions and correspondences.
  • Coordinate and ensure that financial reports are complied with targeted deadlines.
  • Team player and good communication skills