Personal Assistant

2 weeks ago


Johor Bahru, Johor, Malaysia Maven Global Group Sdn Bhd Full time

JOB OVERVIEW:

  • Provide full administrative and secretarial support at a senior level to the Director to ensure the smooth management of her day to day affairs, and most effective use of her time. Handle sensitive and complex issues in a professional and objective manner. Take initiative as appropriate especially in the Director's absence._

Main responsibilities:

  • Act as a Private Secretary
  • Be a team player able to work longer hours if required.
  • Flexibility and adaptability to given situations
  • Good oral and written communication skills
  • Organisational skills and the ability to multitask
  • The ability to be proactive and take the initiative
  • Handling all aspects of personal work of the superior including personal social media account, collaboration arrangements
  • Screening all incoming calls for superiors/ manage superior health/gym schedule
  • Organize and maintaining schedule, making appointments
  • Dealing with incoming/ outgoing correspondences.
  • Writing letters, dictate minutes and reviewing interview scripts.
  • Prepare documents, briefing papers, reports and interview scripts.
  • Organize and attend meetings, events.
  • Arranging travel and accommodation and when necessary to accompany the immediate superior to meeting locations to take notes or dictation, or to provide general assistance.
  • Attend all matters as per instructed by immediate superior any person assigned on behalf.
  • Assisting in Personal Matters
  • Being involved in household matters as assigned from timeto time by managing drivers, maids, any related assigned.
  • Ensure the superior is well prepared for meetings, event, function or photo sessions.
  • Carrying out background research and presenting findings.
  • Organizing and attending meetings to ensure superior is well prepared for meetings.
  • Meeting and greeting visitors at all levels of seniority

JOB REQUIREMENT:

  • At least 310 Year(s) of working experience in the related field is required for this position
  • Good knowledge in office management systems & procedures
  • Required language(s): English, and Bahasa Malaysia
  • Independent, mature, resourceful, able to work under tight schedule and fast pace environment
  • Possess valid driving license with own transport
  • Willing to work on irregular working hours when necessary
  • Accountability
  • Active in sports/ Fit
  • Accountable for the quality, environment, performance, productivity and profitability at the workplace
  • Ensure smooth running of the operation in meeting the business goals and department objective

Job Types:
Full-time, Permanent

Pay:
RM5, RM5,500.00 per month

Benefits:

  • Opportunities for promotion
  • Professional development

Supplemental pay types:

  • Overtime pay
  • Performance bonus

Education:

  • Diploma/Advanced Diploma (preferred)

Experience:

Personal Assistant: 1 year (preferred)
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