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Administrative Assistant 4
1 week ago
Support the Information Technology and Engineering Application Group (EAG)
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Take care of all mails, documents delivered and billings due to payment, travel requests liaise with Travel Agency, co-ordination & communications tasks among the Kuching site and Penang HR & Penang Finance, Malaysia, Singapore, Wuxi, San Jose and Mexico Finance team, etc
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File all expenses claims reports as required
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Prepare Medical or Dental claims reports for submit to HR for reimbursement, etc
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Ensure all forms and agreements, renewal business licenses are properly prepared for signature and submitted as required for keeping the KTC compliant with all local rules and agencies
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Get quotations from Supplier or Vendors for items that require office use, submit Service Request to AP for payment, issue IPR for Approval, liaise procurement for PO & expedite delivery for urgent items
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Responsible for all HRDF Application & HRMF Claims related process & co-ordination with training provider for the arrangement
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Liaise with our panel clinic and hospital and give assistance to employees and other urgent matters in need for further arrangement or getting documentation when required
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Provide analytical and specialized administrative support to relieve executive, administrative, and managers of complex details and advanced administrative duties
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Coordinate activities between departments and outside parties
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Contact company personnel at all organizational levels to gather information and prepare reports
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Work is generally of a critical or confidential nature. Assignments in various functional areas
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Other administrative tasks outside of Kuching, as assigned by IT Management.
Job Requirements
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Qualifications Required:
(Education, experience, skills, etc. Please be specific)
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Diploma in Business Studies
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- **5 years working experience in a similar capacity
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