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Finance and Operations Assistant
2 weeks ago
- Record all vendor invoices in the accounting system in a timely manner.
- Process invoices against purchase requisitions and prepare payment summary during payment cycles.
- Verify and record staff expenses claims for payroll processing.
- Review credit card activity, reconcile monthly statements, and record activity into the accounting system.
- Record all bank deposits in a weekly deposit schedule and post deposit entries into the accounting system accurately and in a timely manner.
- Ensure Accounts Receivable report is updated and manage collection of aging items.
- Raise invoices in the accounting system upon teams' request.
- Raise donation receipts at the end of the month for donors.
- Process financial close journals and ensure books are closed by the 15th of the following month.
- Update and prepare monthly receivables and payables sub ledgers, fixed asset register, bank reconciliation and corresponding journals.
- Highlight and follow up on overdue balance sheet items and insufficient funding balances.
- Generate and file payment vouchers, receipt vouchers and journal vouchers from the accounting system after financial closing with supporting documents.
- Prepare and disseminate monthly budget utilisation reports to budget holders after month end closing.
- Prepare Management Accounts, Profit & Loss, Balance Sheet, and Project Report Sheet for management's review.
- Assisting in updating revenue and expense forecasts following the month end closing.
- Assist the management with the annual budget preparation process.
- Prepare and manage budget input templates and main budget database to facilitate a smooth and accurate annual budget preparation process.
- Respond to auditors' queries and manage the preparation of supporting documentation during the annual financial audit.
- Support with the adoption of PSC's internal knowledge management platforms.
- Support with inventory management of PSC's assets and merchandise Other Functional Projects
- Conduct research and analysis work for tools, strategies and policies to digitalise internal operations, such as accounting system migration
- Support the management in crafting financial policies and procedures, Memorandum and Articles of Association "M&A" review work and other financial governance projects to ensure PSC is financially compliant and our internal financial governance is strong.
- Any other reasonable finance, operations and administrative duties as assigned.
Penang Science Cluster (PSC) is a non-profit organization with a mission to spark interest in science and technology, create a culture of innovation and entrepreneurship in Penang and Malaysia, by leveraging industry and engaging our community.
Our strategic intent is to inspire the students in STEM learning, convert them into makers and pursue careers in science and technology.
Bachelor's or Equivalent-
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