Finance and Operations Assistant

2 weeks ago


George Town, Penang, Malaysia Penang Science Cluster Full time
Finance Management of Accounts
  • Record all vendor invoices in the accounting system in a timely manner.
  • Process invoices against purchase requisitions and prepare payment summary during payment cycles.
  • Verify and record staff expenses claims for payroll processing.
  • Review credit card activity, reconcile monthly statements, and record activity into the accounting system.
  • Record all bank deposits in a weekly deposit schedule and post deposit entries into the accounting system accurately and in a timely manner.
  • Ensure Accounts Receivable report is updated and manage collection of aging items.
  • Raise invoices in the accounting system upon teams' request.
  • Raise donation receipts at the end of the month for donors.
Month-end Financial Processing and Financial Reporting
  • Process financial close journals and ensure books are closed by the 15th of the following month.
  • Update and prepare monthly receivables and payables sub ledgers, fixed asset register, bank reconciliation and corresponding journals.
  • Highlight and follow up on overdue balance sheet items and insufficient funding balances.
  • Generate and file payment vouchers, receipt vouchers and journal vouchers from the accounting system after financial closing with supporting documents.
  • Prepare and disseminate monthly budget utilisation reports to budget holders after month end closing.
  • Prepare Management Accounts, Profit & Loss, Balance Sheet, and Project Report Sheet for management's review.
  • Assisting in updating revenue and expense forecasts following the month end closing.
Annual Budgeting Process and Audit Support
  • Assist the management with the annual budget preparation process.
  • Prepare and manage budget input templates and main budget database to facilitate a smooth and accurate annual budget preparation process.
  • Respond to auditors' queries and manage the preparation of supporting documentation during the annual financial audit.
Administrative Support
  • Support with the adoption of PSC's internal knowledge management platforms.
  • Support with inventory management of PSC's assets and merchandise Other Functional Projects
  • Conduct research and analysis work for tools, strategies and policies to digitalise internal operations, such as accounting system migration
  • Support the management in crafting financial policies and procedures, Memorandum and Articles of Association "M&A" review work and other financial governance projects to ensure PSC is financially compliant and our internal financial governance is strong.
  • Any other reasonable finance, operations and administrative duties as assigned.

Penang Science Cluster (PSC) is a non-profit organization with a mission to spark interest in science and technology, create a culture of innovation and entrepreneurship in Penang and Malaysia, by leveraging industry and engaging our community.

Our strategic intent is to inspire the students in STEM learning, convert them into makers and pursue careers in science and technology.

Bachelor's or Equivalent

  • George Town, Penang, Malaysia Citadines Connect Georgetown Penang Full time

    Assistant finance managers help with a range of administrative and financial tasks. These may involve assisting with billing invoices, preparing budgets, managing cash flow, and requesting information from colleagues regarding purchase orders. This is typically a full-time position. Assistant finance managers work in a range of companies and organizations....


  • George Town, Penang, Malaysia IFF Family of Companies Full time

    Job DescriptionIFF boldly brings together science and creativity to create what the world needs. An industry leader in food, beverage, health and biosciences, we create essential solutions – from global icons to unexpected innovations and experiences. Equal parts outspoken and analytical, our international collective of thinkers working with customers to...


  • George Town, Penang, Malaysia IFF Family of Companies Full time

    Job DescriptionIFF boldly brings together science and creativity to create what the world needs. An industry leader in food, beverage, health and biosciences, we create essential solutions – from global icons to unexpected innovations and experiences. Equal parts outspoken and analytical, our international collective of thinkers working with customers to...

  • Finance Intern

    2 weeks ago


    George Town, Penang, Malaysia INTEL Full time

    The Channel and Rebates Center of Excellence (COE) is an organization within Sales, General and Administrative Finance which is supporting Intel customers worldwide. The team is responsible for contra-revenue processing, close and reporting. The COE is also involved in risk and controls as well as quarterly financial reporting.In this position, your...

  • Finance Intern

    2 weeks ago


    George Town, Penang, Malaysia INTEL Full time

    In this position, you will be responsible for working on specific identified projects providing varying levels of counsel and general financial information to operational business groups or factories to assist and/or drive the business decision making process.Your responsibilities will include but not be limited to: Ensuring compliance with generally...


  • George Town, Penang, Malaysia Klinik Suppayah Sdn. Bhd Full time

    Creating and implementing financial policies of the organization Planning financial budgets to increase operational efficiency of the organizationMonitor cash flow of the organisation by monitoring income, expenditure, and investmentsMaintain receipts and records for all the business transactionsPreparing financial reports and evaluating them to optimize...

  • Director Of Finance

    2 weeks ago


    George Town, Penang, Malaysia Panoramic Associates Full time

    Panoramic Associates have partnered with a leading higher education provider within the South West, to assist with their search for an Interim Finance Director for a transitory period of 6 months. This will be paid on a competitive day rate. This is a key role within the institution, taking responsibility on key decisions to optimise efficiency, financial...


  • George Town, Penang, Malaysia IDA Alliance Sdn Bhd Full time

    Junior Finance ExecutiveIDA Alliance Sdn BhdGeorgeTown, PenangFinance (Accounting)Work hours & time:5 days/week, 9am to 6pmSalary range: RM2,300 to RM3,300Working experiences: 1-2 years.Company Overview:IDA Alliance Sdn Bhd, a subsidary of ID Architects Pte Ltd from Singapore, is a vibrant and creative community of designers who are passionate about...


  • George Town, Penang, Malaysia JLL Full time

    JLL supports the Whole You, personally and professionally.Invoice Payments & BillingsManage Vendor PaymentsManage Client BillingsSupport and maintain all necessary guidelines and manuals associated with the accounts payable / receivable processAccountable for the timely coordination of the JLL invoice processing and monitoring the accounts receivable...

  • Finance Manager

    2 weeks ago


    George Town, Penang, Malaysia SBM Offshore Full time

    Req Id:13057Job Family:Finance - General FinanceLocation:Georgetown, GYOur Vision. SBM Offshore believes the oceans will provide the world with safe, sustainable and affordable energy for generations to come. We share our experience to make it happen.Our Profile. We design, build, install and operate offshore floating facilities for the offshore energy...

  • Finance Manager

    2 weeks ago


    George Town, Penang, Malaysia Lifework HR Services Sdn Bhd Full time

    Responsibilities Perform financial management duties including generating financial data, compiling and submitting reports, analyzing industry trends and assessing the financial health of the company. Oversee the operations and development of the company's finance departments including creating and reviewing policies, budgeting, recruiting, training and...


  • George Town, Penang, Malaysia TalentTag Asia Full time

    1. Handle all aspects of daily accounting and finance operation and tax related matters.Assist in raising payment vouchers and performing data entries of basic accounting entries.Handle invoices, payments vouchers and billings.Maintain proper administration filing and keep sufficient accounting records.Handle administration matters, including office...

  • Finance Executive

    2 weeks ago


    George Town, Penang, Malaysia Bienven (M) Sdn Bhd - Citadines Connect Full time

    ***The Executive, Finance is responsible for preparing the daily revenue and cost reports as well as the preparation of the monthly financial package. He/She is also responsible for assisting the superior in guaranteeing that the Finance Department operates smoothly and efficiently. In order to do this the Executive Finance must maintain the General Ledger...

  • Operation Assistant

    2 weeks ago


    George Town, Penang, Malaysia DHL Full time

    1. To lead, monitor & follow up daily inbound & outbound operation. 2. To prepare incident report if found damages or discrepancy during daily operation. 3. Visually check on cargo i.e. dented cartons, wet cartons, torn cartons, short ship/ over ship & etc. Tally in and ensure accuracy. 4. Verify documents, update system accurately and timely. 5. To ensure...


  • George Town, Penang, Malaysia INTEL Full time

    Come join a centralized team of Business Operations professionals supporting segments within Corporate IT and Digital Transformation. This team of individual contributors is responsible for establishing consistent strategies and practices that are executed in partnership with segment leadership.The business operations managers in this team will partner...

  • Operations Supervisor

    2 weeks ago


    George Town, Penang, Malaysia Yellowriver Power Corporation and supplies corporation Full time

    Working Hours: 101 day off per week**Salary**: 30,000 CNY start + KPIJob Responsibilities:- Develop the company's product promotion operation plan and coordinate the work various process- Manage and responsible for game product system.- Collect the data generated promotion operation.- Responsible for work arrangement, personnel training and business- Monitor...

  • Operations Assistant

    2 weeks ago


    George Town, Penang, Malaysia DHL Full time

    JOB DESCRIPTION: To lead, monitor & follow up daily inbound & outbound operation. To prepare incident report if found damages or discrepancy during daily operation. Visually check on cargo i.e. dented cartons, wet cartons, torn cartons, short ship/ over ship & etc. Tally in and ensure accuracy. Verify documents, update system accurately and timely. To ensure...

  • Executive, Finance

    2 weeks ago


    George Town, Penang, Malaysia Citadines Connect Georgetown Penang Full time

    The Executive, Finance is responsible for preparing the daily revenue and cost reports as well as the preparation of the monthly financial package. He/She is also responsible for assisting the superior in guaranteeing that the Finance Department operates smoothly and efficiently. In order to do this the Executive Finance must maintain the General Ledger as...


  • George Town, Penang, Malaysia Shangri-La Hotels Full time

    JEN PENANG GEORGETOWN BY SHANGRI-LAAs a world-class hotel designed for today's savvy business and leisure traveler, we are seeking resourceful individuals who are in touch with today's evolving environment. If you believe you can deliver efficient and genuine service, we look forward to hear from youRESPONSIBILITY: Assisting with internal and external...


  • George Town, Penang, Malaysia ASIA RECRUIT MANAGEMENT SDN BHD Full time

    Customer Service Excellence:Provide exceptional customer service, ensuring each customer receives personalized attention and assistance. Address customer inquiries, concerns, and complaints promptly and professionally, aiming to resolve any issues to their satisfaction. Maintain a welcoming and friendly store environment that reflects the brand's...