Finance and Account Executive

1 week ago

Bandar Baru Sri Petaling, Malaysia JARINGAN NADI TEKNOLOGI Full time

Finance and Account Executive

Overview:

Responsibilities:

Finance

  • Manage and maintain an inventory transaction system to ensure that there is an appropriate control over the Company's business inventory
  • Check and process staff claims for payment in accordance with company policy
  • Key point of contact for auditors, taking day to day responsibility for the smooth running of the audit process.
  • Ensuring the company complies with all regulatory requirements regarding financial reports
  • Review of monthly balance sheet reconciliations, including intercompany reconciliations.
  • Developing and implementing the best practice processes and systems across the group
  • Maintaining company secretarial data and filings with ROC/ROB for group companies.
  • Keeping track of all filing requirements and working closely with tax department to meet compliance requirements
  • Process and handle finance transactions and functions, including receivables, payables, receipts, and payments reconciliation
  • Assist in problem solving and recommend improvements on the process flows and controls
  • Monitor merchant settlements which include processing daily merchant settlements, performing daily reconciliations between the core system and bank, ensuring payments are transmitted in the required deadlines
  • Work closely with our bank to resolve settlement enquires and banking issues
  • Manage and monitor monthly account closings: PO management, supplier invoice processing, supplier accruals and prepayments, bank reconciliations, etc.
  • Responsible for invoicing (intercompany & customers)

Account

  • Handle full set of accounts and daily accounting functions, ensuring accuracy and proper supporting documentation and recording.
  • Responsible for monthend and yearend closing of accounts including AR, AP, prepayments, accruals, fixed assets, trial balance, P&L, and balance sheet.
  • Ensure all the accounting records are properly updated and reconciled in the accounting system.
  • Prepare internal reports for the company through compiling information, i.e., Accounts Receivable (AR), Accounts Payable (AP), and General Ledger (GL)
  • Liaise with Auditors, Tax Agent, Legal, Bankers and government authorities when required.
  • AR monitoring and handling client's account by preparing quotation, follow up on timing of receiving PO, timely billing to and collections from customer, and update in system.
  • AP monitoring on verify invoice, liaise with, review, and prepare payments to vendors on schedule.
  • Assist in the preparation of monthly, quarterly, and yearly financial reports on a timely manner
  • Assist in yearend audit and tax compliance preparation.


 Bank matters/facilities
  • Application of Bank Guarantee (new / renewal / extend) & Banking of cheque / cash received
  • Day to day running of the Accounts Department including payments, review invoices, journals, bank reconciliations, handling of operational issues, and other relevant works.
  • Month end closing: preparation, review and analysis of management accounts.
  • Processing of Account Receivable transaction and monitor debtor's aging
  • Process & monitor collections from customers, process debit notes, credit notes, refunds, and rebates
  • Report on overdue invoices, generate reminders for overdue accounts and follow up on collections with respective department
  • Managing unapplied cash, requesting remittance advices
  • Escalation and follow through of any issues occurring

Secondary Responsibilities

  • To monitor & process urgent requests and tasks on a timely basis
  • To perform ad hoc tasks assigned by superior from time to time
  • Maintaining organized records and compiling data to assist in adhoc reporting requests
  • Take on ad hoc, additional tasks and/or projects when assigned

IMPORTANT WORKING ETHICS & SKILLS

You must always observe the following working ethics:

  • Positive attitude, self-motivated, self-disciplined, and able to work independently with minimum supervision
  • Attention to detail and good problemsolving skills.
  • Possess a high level of confidentiality, responsibility, and proactivity with sense of urgency.
  • Capable of multitasking with enthusiasm at work.
  • Meticulous and high attention to details and maintain confidentiality in all situations
  • Good understanding of business functions, strategic thinking, and good organizational skill.
  • Excellent interpersonal and communication skills to work with people at all levels
  • Business awareness and analytical skills
  • Ability to present information and negotiate with people at all levels
  • Ability to operate computerized accounting or financial software
  • Excellent time management
  • Meticulous and detailoriented
  • Strong sense of rightfulness
  • Entrepreneurial mindset, with a demonstrable bias towards action and execution
  • Enjoys highgrowth environments, and approaches challenges with a growth mindset
  • Strong interpersonal and communication skills
  • Demonstrated experience within an Accounts

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