Kl - Event Management Intern

1 week ago


Kuala Lumpur, Kuala Lumpur, Malaysia Foreign & Commonwealth Office Full time
Job Description (Roles and Responsibilities) 1

Main purpose of job:


To provide support to the Project Manager for the planning, organisation and coordination of the King's Birthday Party which is our annual flagship event.


Roles and responsibilities / what will the jobholder be expected to achieve?:

  • Collate guestlist from different sections and teams in the High Commission, manage the master guestlist including identifying potential duplication, and updating contact details etc.
  • Manage the process of issuing "Save The Date" as well as the actual invitation including looking into the use of an appropriate RSVP platform.
  • Send reminders and followup, collate RSVP and update the master guestlist.
  • Assist in minutestaking at project meetings, preparation of correspondence, thankyou letters etc.
  • Assist in coordinating event logistics, including making arrangement for transport, delivery of event event collaterals etc.
  • Assist in guest registration and other duties during the event.
Essential qualifications, skills and experience - Able to work on Microsoft programmes such as Excel, Word and Powerpoint.

  • Required behaviours 1
  • Managing a Quality Service, Delivering at Pace, Communicating and Influencing, Working Together Application deadline 14 March 2024
Grade - Internship

Type of Position - Intern

Working hours per week - 36

Region - Asia Pacific

Country/Territory - Malaysia

Location (City) - Kuala Lumpur

Type of Post - British High Commission

Number of vacancies - 1

Salary Currency - MYR

Stipend / Allowance - MYR 1500 (Internship allowance / equates to minimum wage in Malaysia)

Start Date - 8 May 2024

Other benefits and conditions of employment 1

Learning and development opportunities (and any specific training courses to be completed):
The British High Commission is proud of its L&D offer to staff.

We work hard to ensure staff have the skills needed to do their job and the opportunities to develop professionally.

There are a wide range of options available for personal development including training courses, coaching and mentoring, job-shadowing, presentations and learning sets.

Staff have access to a wide variety of online resources through the Diplomatic Academy and Civil Service Learning. Staff are strongly encouraged to take advantage of all the available opportunities.

All new staff undertake a workplace induction and there are a number of mandatory e-learning courses covering areas such as diversity, health and safety, and information management.

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