Intern Document Management

2 weeks ago


Kuala Lumpur, Kuala Lumpur, Malaysia Petrofac Full time

_Please provide us the supporting letter from university/ college stated on the duration of the internship._**
SCOPE A (DOCUMENT MANAGEMENT)
The intern will be assigned to support in the Document Management process with the following key deliverables:

  • Document review exercise for BMS System documents, Operating Procedures (the intern will be expected to support
- other departments as assigned by CCI HOD) and identify improvement actions.

  • Support on Design Flowchart and document conversion including formatting.
  • Support on Document Distribution (review and approval) via O365 Planner and Nitro.

SCOPE (B) RECORDS MANAGEMENT
The intern will be assigned to support in the development, rollout and implementation of Petrofac Malaysia Records Management process and procedure with the following key deliverables:

  • Establishment of Company Level Record Retention Schedule/policy that complies with regulatory and Petronas requirements.
  • Records verification, inventory review exercise and improvement activities (the intern will be expected to support other departments as assigned by CCI HOD) and identify improvement actions.
  • Support on the CI Major Project
  • P2P (Disposal and Digitisation activity)
  • Elearning on Web-Based Inventory Guidelines, retrieval and archival process.

SCOPE C (Asset Modification Brownfield Project)
The intern will also be assigned to assist in Brownfield projects that consists of the following assignments:

  • Support on the quality checks on documentation (incoming and outgoing) as per document control process between
  • Company and Contractor (the intern will be expected to support other departments as assigned by CCI HOD) and
- identify improvement actions.

  • Support on the review accuracy of Final Documentation.
  • Support on the compilation of native drawings and Re-As built Drawings exercise.

SCOPE D (Process Improvement)
The intern will also be assigned to assist in process improvement projects that consists of the following assignments:

  • Support on Process mapping and development of process flow diagram, data gathering and analysis.
  • Support on content research and benchmarking.
  • Create content/ elearning/ interactive media/ video/ montage on process improvement.
  • Support on the process improvement project.

JOB SKILLS/ TECHNICAL REQUIREMENTS:

  • Bachelor's degree in Information Management, Office Management, Record Management, Computer Science etc. with a minimum 3.5/4 or its equivalent.
  • Proficient in Microsoft Office, (Excel, Word and PowerPoint)
  • Proficient in editing software e.g., Computer programming languages, Illustrator, Dreamweaver, Photoshop, Canva etc. Shall have the required editing software (Preferable)

SOFT SKILLS

  • Detail oriented and meticulous
  • Good English communication (both written and verbal)
  • Creative in problem solving able to propose/come out with relevant solution and taking action.
  • Discipline time management, personal leadership, eagerness to learn.
  • Able to work under pressure and meet deadlines.
  • Proactive and selfmotivated
  • Resourceful and willing to learn beyond textbooks.
  • Good team player and prepared to lead.
  • Positive Attitude
  • Quality conscious


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