Executive Assistant

2 weeks ago


Puchong New Village, Malaysia ProppyApp Sdn Bhd Full time

Responsibilities:

  • Maintain and optimise detailed calendars for top management, demonstrating discretion and maturity in handling sensitive scheduling matters.
  • Proactively resolve conflicts while prioritising appointments strategically.
  • Exhibit a high level of professionalism in written and verbal communications, emphasising confidentiality and avoiding workplace gossip.
  • Handle incoming communications promptly and discreetly.
  • Coordinate comprehensive travel logistics with a mature approach, ensuring the executive's comfort and wellbeing during trips.
  • Demonstrate discretion in addressing any travelrelated issues.
  • Organise and facilitate highlevel meetings, emphasising a harmonious atmosphere and efficient collaboration.
  • Showcase maturity in addressing challenges for effective and positive meetings.
  • Establish and maintain an organised document management system with a focus on confidentiality and maturity.
  • Implement a structured filing system to enable quick and discreet retrieval of critical information.
  • Exercise discretion in handling sensitive information, adhering to strict confidentiality protocols.
  • Develop and maintain procedures to safeguard and secure confidential data, fostering a mature and trustworthy environment.
  • Provide comprehensive support in planning, executing, and documenting various projects with a mature and collaborative mindset.
  • Demonstrate a mature approach to problemsolving, promoting a positive work atmosphere.
  • Scrutinise and manage expense reports with meticulous attention to detail, emphasising confidentiality and adherence to organisational policies.
  • Generate detailed financial reports discreetly to support decisionmaking processes.
  • Foster a collaborative and harmonious environment by facilitating effective communication between top management and various teams.
  • Act as a mature and reliable liaison, ensuring streamlined information flow and task coordination.
  • Provide dedicated support in various administrative tasks, emphasising professionalism and creating an organised workplace.
  • Exhibit maturity in managing office supplies, equipment, and other administrative resources.
  • Collaborate with the technical team to support mobile app testing and setup discreetly and efficiently.
  • Demonstrate maturity and adaptability in understanding and contributing to technical aspects as needed.
  • Support in the execution of organisational strategies outlined by top management, emphasising a mature and strategic approach.
  • Collaborate with teams to ensure strategic initiatives are implemented harmoniously.
  • Respond promptly and effectively to any ad hoc requests from top management, demonstrating maturity and adaptability.
  • Showcase a solutionoriented and positive approach in handling unexpected tasks.

Qualification and Skills:

  • At least a Diploma and above.
  • Minimum 25 years of experience.
  • Proven experience as an executive assistant with a mature and trusted approach.
  • Basic accounting & HR knowledge will be added advantage.
  • Exceptional written and verbal communication skills with a focus on confidentiality and professionalism.
  • Proficient in office software and tools, displaying advanced organisational and problemsolving abilities.
  • Ability to handle confidential information with the utmost discretion and integrity.
  • Impeccable attention to detail, commitment to quality work, and a proactive problemsolving mindset.
  • Strong organisational skills with the ability to manage multiple tasks and deadlines effectively.
  • Fresh graduates are welcome to apply.

Salary:
RM3, RM5,000.00 per month

Benefits:

  • Opportunities for promotion
  • Professional development

Schedule:

  • Monday to Friday

Supplemental pay types:

  • Performance bonus

Education:

  • Diploma/Advanced Diploma (preferred)

Experience:

Personal Assistant: 1 year (preferred)

Ability to Commute:

  • Bandar Puteri Puchong (required)

Ability to Relocate:

  • Bandar Puteri Puchong: Relocate before starting work (required)


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