Sales Admin Executive

1 week ago


Subang Jaya, Selangor, Malaysia KYOCERA Document Solutions Malaysia Sdn Bhd Full time

JOB RESPONSIBILITIES

  • Support the Sales team in daily administrative tasks.
  • Participate in tender processes through E-Perolehan (EP) and prepare tender documentation for manual submission to government sector.
  • Prepare tender costing and present simulation program to Management.
  • Compile and verify contract details based on original signed contract received.
  • Draft sales proposal and generate quotations for potential customers.
  • Compile sales records, prepare and generate agreements from the system (internal & external agreement) for direct customer, government entities and dealers.
  • Coordinate with leasing companies regarding agreement and follow up on payment received.
  • Monitor physical signed copies of agreements, scan them into the server and follow up on backlogs with the Sales Team. Communicate actively with the Accounts & Finance Department and Supply Chain Management Department (SCM) to ensure machine delivery and contract updates in the system.
  • Accurately and timely update contract master data including expiration, termination, extension, renewal and etc.
  • Check and follow up the agreement statuses approaching expiry / termination / renewal and ensuring updates in the Master Data.
  • Prepare termination letter, delivery instructions, extension, relocation, addendum letter and etc. for customer and circulate them to respective departments for action.
  • Attend training or seminar related to KYOCERA products (hardware / software).
  • Assist in compiling and preparing Monthly Sales Report (MSR) or any other reports from respective sales personnel for reporting and business analysis.
  • Assist in carrying out verification process to ensure all salesrelated documents comply with relevant policies and guidelines set by respective departments.
  • Carry out specific management duties / projects as assigned and handle any other adhoc duties as required.

JOB REQUIREMENTS

  • Bachelor's degree in Business Administration or equivalent
  • Minimum 2 years of relevant working experience in a related discipline
  • Experience in after sales service is an added advantage
  • Strong organizational skills, able to stay focus and pay attention to detail, and the ability to multitask in a fastpaced environment with tight deadlines

Pay:
RM2, RM3,500.00 per month

Benefits:

  • Professional development

Schedule:

  • Monday to Friday

Supplemental pay types:

  • Yearly bonus

Education:

  • Bachelor's (preferred)

Experience:

- after sales: 2 years (preferred)
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