Administrative Clerk

2 weeks ago


Kuala Lumpur, Kuala Lumpur, Malaysia H Space Full time

About Us


H Space is a well-respected integrated real estate service firm offering comprehensive services including design and build, coworking space, architectural services, property sales and leasing, and property management services.

We are currently seeking a detail-oriented, organized Administrative Executive to support our project management team.

Job Overview


The Administrative Executive will play a pivotal role in assisting our Project Management team, helping with coordination tasks, paperwork, procurement, and sourcing quotations.

This position requires exceptional organizational skills, a high degree of attention to detail, and the ability to handle multiple tasks in a fast-paced environment.


Responsibilities:

  • Provide administrative support to the project management team to ensure efficient operation of the department.
  • Coordinate with internal and external stakeholders to ensure timely completion of projects.
  • Handle and organize projectrelated paperwork, including contracts, invoices, and other relevant documents.
  • Assist in procurement processes, liaising with suppliers, and maintaining a database of suppliers.
  • Source quotations for various project needs, comparing suppliers to ensure the best quality and price.
  • Maintain project schedules, tracking progress, and reporting any potential delays.
  • Monitor project budgets and expenses, assisting in the preparation of financial reports.
  • Assist in the preparation of presentations and reports for project status meetings.
  • Provide additional support to the project management team as required.

Qualifications:

  • Bachelor's degree in Business Administration, Project Management, or a related field.
  • Prior experience in an administrative role, preferably within a project management setting.
  • Excellent organizational skills and attention to detail.
  • Strong communication and interpersonal skills.
  • Proficiency in Microsoft Office Suite / Google Workspace and project management software.
  • Ability to multitask and prioritize tasks in a deadlinedriven environment.
Strong problem-solving skills and the ability to work independently.

Why You'll Love Working Here
At H Space, we provide an opportunity for growth and advancement in a dynamic and collaborative work environment. We offer a competitive salary, flexible working environment, and a team-oriented atmosphere.

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