Executive Assistant x2

4 weeks ago


Malaysia Reading Full time

PA, EA & Secretarial (Administration & Office Support)

  • Perform secretarial and administrative support to Group CFO.
  • Manage the Group CFO's calendar by proactively scheduling important meetings with internal and external contacts, while maintaining an organized office environment.
  • Organize and oversee intricate travel and accommodation arrangements for the Group CFO and Senior Management.
  • Assist in organizing Board/EXCO and other meetings managed by the Group CFO's office, including setting up teleconferences and taking minutes when needed.
  • Arrange, schedule, and manage meetings of all sizes.
  • Carry out general administrative tasks. Collect and open mail, and forward correspondence to the appropriate Head of Department or staff member for action.
  • Monitor submission deadlines for HOD reports and follow up with the respective HODs to ensure timely submissions.
  • Enhance the reputation of the Group CFO's office by maintaining professional, friendly, and respectful interactions both internally and externally.
  • Take on special assignments and projects as requested by the Group CFO.
  • Perform other duties as required.

Requirements:

  • Diploma or Advanced Diploma, Bachelor's Degree in Business Administration/Secretarial or equivalent.
  • Minimum 6-7 years of working experience in Secretarial/PA to C-Level Executives or equivalent.
  • Excellent command of spoken and written English.
  • Proficiency in speaking, reading, and writing Mandarin is required to effectively liaise with China's suppliers.
  • Organized, systematic, responsible, and independent.
  • Strong communication and interpersonal skills.
  • Able to maintain confidentiality with a high level of integrity and commitment.
  • Proficiency in Microsoft Office programs: Word, Excel, PowerPoint, and Outlook.
  • Active, flexible, resourceful, and able to multitask.
  • Immediate vacancy.

Job Highlights:

For those who have what it takes, please apply online or send in your profile to:

#J-18808-Ljbffr

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