Executive Assistant x2
4 weeks ago
PA, EA & Secretarial (Administration & Office Support)
- Perform secretarial and administrative support to Group CFO.
- Manage the Group CFO's calendar by proactively scheduling important meetings with internal and external contacts, while maintaining an organized office environment.
- Organize and oversee intricate travel and accommodation arrangements for the Group CFO and Senior Management.
- Assist in organizing Board/EXCO and other meetings managed by the Group CFO's office, including setting up teleconferences and taking minutes when needed.
- Arrange, schedule, and manage meetings of all sizes.
- Carry out general administrative tasks. Collect and open mail, and forward correspondence to the appropriate Head of Department or staff member for action.
- Monitor submission deadlines for HOD reports and follow up with the respective HODs to ensure timely submissions.
- Enhance the reputation of the Group CFO's office by maintaining professional, friendly, and respectful interactions both internally and externally.
- Take on special assignments and projects as requested by the Group CFO.
- Perform other duties as required.
Requirements:
- Diploma or Advanced Diploma, Bachelor's Degree in Business Administration/Secretarial or equivalent.
- Minimum 6-7 years of working experience in Secretarial/PA to C-Level Executives or equivalent.
- Excellent command of spoken and written English.
- Proficiency in speaking, reading, and writing Mandarin is required to effectively liaise with China's suppliers.
- Organized, systematic, responsible, and independent.
- Strong communication and interpersonal skills.
- Able to maintain confidentiality with a high level of integrity and commitment.
- Proficiency in Microsoft Office programs: Word, Excel, PowerPoint, and Outlook.
- Active, flexible, resourceful, and able to multitask.
- Immediate vacancy.
Job Highlights:
For those who have what it takes, please apply online or send in your profile to:
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