Senior Specialist, Meeting Compliance

4 weeks ago

Subang Jaya, Selangor, Malaysia MSD Full time

Job Description

Global Meeting Compliance & Disclosure
Senior Specialist, Meeting Compliance & Disclosure


• Permanent full-time role with competitive salary and benefits, based in Malaysia, Selangor

• Work with a friendly, agile and passionate team, who will support

• Graduates in Finance or Accounting welcome to apply


Our company's Business Services Centers (BSC), located across three regions (Americas, Europe, and Asia), are responsible for the timely and efficient delivery of standardized, global financial processes. The BSCs will be responsible for the execution and delivery of a broad range of financial services and processes across our company's business divisions and markets.


The Global Meeting Compliance & Disclosure Senior Specialist is responsible for supporting the global meeting and congress process including meeting agency governance that are in line with all company's policies and guidelines related to meetings and congresses. This role reports under the Cards, Meeting & Expense function, reporting to the Global Meeting Compliance & Disclosure Director who is part of the Business Process Excellence Area of Practice under the Global Business Solutions.


What You Will Do
Responsibilities include, however not limited to:



• Perform meeting and congress agency compliance & governance activities including but not limited to annual compliance awareness training certification, annual FCPA/DPPS agent screening, onboarding and offboarding of agents maintaining access control documentation, and other system access needs including but not limited to DOMO, Cvent, MyLearning and Engagezone.

• Align activities with TMC&F designees through weekly governance calls and ad hoc meetings

• Partner with stakeholders to engage meeting planning agencies and support compliance and access questions

• Maintain work instructions for transitioned scope including post meeting documentation audits and sample selection review as well as agent and agency systems onboarding

• Partner with director to develop vision, strategy, design, & metrics for new process

• Maintain and continuously update process documentation (Standard Operating Procedures); understand global congress-related SOPs and relevant policies

• Handle inquiries as needed

• Demonstrate professionalism, meticulousness and attention to detail in dealing with colleagues, internal clients and suppliers

• Assist management to facilitate continuous process improvement, lead and support lean initiatives and maintain integrity of systems

• Regular and relevant communication to the customers and stakeholder groups to secure engagement, alignment, accountability

• Support stakeholders to deliver various regulatory Transparency Reports both quarterly and annually

• Any other duties that are within the scope, spirit or purpose of the role or as reasonably requested

Education

• Bachelor's Degree in Business Administration, Science, Economy, Accounting, Finance, or any other related disciplines.


Skills Required

• Minimum of 3 years of work experience in accounting or accounts payable or finance or business administration

• Intermediate MS Excel skills (Excel, Power Apps, Power BI, PowerPoint, SharePoint)

• Language requirements: Able to speak, read & write in

• English and/or Mandarin

• Effective communication (internal & externally) skills both written and spoken in English

• Japanese/Korean/ French/Spanish language as advantage (able to speak, read & write)

• Added advantage with skills: Lean Six Sigma, Marco, Power BI, Automation UI path

• Strongly detail oriented and process improvement orientation

• Strong knowledge of our company's organizational model

• Ability to work independently and collaboratively within a geographically diverse team in a fast-paced and high-volume environment with emphasis on accuracy and timeliness

• Strong communication, interpersonal, and organization skills required

• Positive and proactive attitude, can-do mindset, problem solving and analytical skills

• Ability to operate independently and remain focused through change or uncertainty

• Results oriented, sense of urgency, knows how to prioritize, ability to communicate and to create rapport with stakeholders, effective communication.


Preferred:

• Experience with SAP (Employee Expense Management, Shopping/Purchase Order, and Payment Portal Requests), Veeva, CVENT, Appian, Service Now.

• Experience working in a Big 4 or similar audit environment preferred

• Have a broad knowledge and understanding of most meeting types, be familiar with congresses/conventions, travel, and payments and be up to date on internal procedures, guidelines and policies within our company

• Experience in a global environment setup

• Ability to interact with all levels of the organization – senior leaders through working teams


We are proud to be a company that embraces the value of bringing diverse, talented, and committed people together. The fastest way to breakthrough innovation is when diverse ideas come together in an inclusive environment. We encourage our colleagues to respectfully challenge one another's thinking and approach problems collectively. We are an equal opportunity employer, committed to fostering an inclusive and diverse workplace.

Current Employees apply HERE

Current Contingent Workers apply HERE

Search Firm Representatives Please Read Carefully
Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.

Employee Status:

Regular

Relocation:

No relocation

VISA Sponsorship:

Travel Requirements:

Flexible Work Arrangements:

Hybrid

Shift:

Valid Driving License:

Hazardous Material(s):

Job Posting End Date:

09/11/2024

*A job posting is effective until 11:59:59PM on the day BEFORE the listed job posting end date. Please ensure you apply to a job posting no later than the day BEFORE the job posting end date.

Job Posting End Date:09/11/2024

A job posting is effective until 11:59:59PM on the day BEFORE the listed job posting end date. Please ensure you apply to a job posting no later than the day BEFORE the job posting end date.

Requisition ID:R308630

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