Procurement Officer

1 week ago

Kuala Lumpur, Kuala Lumpur, Malaysia Wilhelmsen group Full time

Join our global team for a career filled with opportunities to solve challenges both small and large, local and global, simple and complex.

Main Responsibilities

Leadership.

  • Mentor team members to ensure the best possible service in accordance with the SLA.

  • Coach and train new staff equip them with knowledge that is required to conduct their day to day activities.

  • Actively engage, contribute and support existing team initiatives supporting the GPS Strategy.

Operational Performance & KPI's.

  • Ensure that all requisitions, quotes, purchase orders and invoices are processed in accordance with SLA provisions for GPS.

  • Follow up and co-ordinate with all stakeholders to ensure that goods and services are provided as required.

  • Comply with the 5 R's (Right product, Right quantity, Right place, Right time and Right price).

  • Ensure that clear audit trails and records are available to justify and back up all procurement decisions.

  • Maintain BASSnet data to ensure that accurate KPI's can be produced.

Supply Chain Management / Logistics.

  • Ensure goods and services are delivered according to the vessel schedules.

  • Report any deviations and take action to re-route goods / services, if necessary, whilst minimizing any cost impact.

  • Clear understanding of Incoterms.

  • Look for supply chain efficiencies and opportunities to consolidate cargo to reduce costs.

Procurement Strategy.

  • Support GPS Strategy.

Project Management.

  • Work with colleagues, customers and suppliers to improve total cost performance and quality.

  • Identify opportunities to optimize processes and procedures and present to senior managers for approval.

  • Support sourcing projects.

Sourcing and Pricing.

  • Identify and evaluate potential suppliers to ensure availability of items and ensure smooth operation onboard the vessel / rigs.

  • Evaluate offers in accordance with GPS procurement procedures taking account of the urgency of the requirements, whilst always ensuring that WSM's standards of governance and audit trails are always maintained.

E-sourcing.

  • Identify opportunities for e-sourcing and forward to Procurement Manager.

Supplier Relationship Management.

  • Develop and share knowledge of WSM's global supplier base, establish relationships and maintain contacts with key suppliers worldwide.

Negotiation.

  • Develop lowest landed cost mindset.

  • Constantly refine negotiation skills with emphasis on achieving a 'win-win' for both parties.

  • Continuously challenge suppliers on their existing prices to generate tangible savings.

  • Constantly challenge prices within the Procurement Teams and ensure that offers are based on the lowest landed cost.

  • Identify possible areas for improvement to reduce cost (e.g. payment terms, incoterms, delivery cost).

Contract Management.

  • Ensure compliance with GPS frame agreements, where applicable.

Responsible Procurement.

  • When possible, ensure vendors comply with the standards set out in IMPA ACT.

Financial Analysis.

  • Ensure that all new vendors provide financial data and that this is reviewed prior to opening an account.

  • Highlight any vendors who may be in financial difficulty to senior management.

Risk Management.

  • Take steps to avoid delivery delays and monitor deliveries from vendors closely.

  • Prioritize and take special measures to avoid off hire of vessels.

Data Analysis.

  • Review vendor delivery performance monthly, identify and address any concerns.

Procurement Systems.

  • Purchasing System expert user (BASSnet, Salesforce, MYMPS, Procurement GIMS Guidelines).

  • Shipserv, ShipServ Pages & Reports, Ariba - Sourcing & CM, DOCMap.

Industry Knowledge.

  • Detailed awareness of marine industry and key drivers that affect the business.

  • Excellent working knowledge of marine suppliers, their markets and their competitors.

  • Good working knowledge of technical / functional specifications.

Process Improvement.

  • Proactively suggest ways to improve service offered.

  • Identify inefficiencies in processes and suggest improvements.

Qualifications

  • 3 – 5 years Maritime Purchasing Experience from the maritime industry with significant procurement / logistics exposure.

  • Or Degree / Diploma / FE Qualification / CIPS.

  • Result Oriented, Sense of Initiative, Assertive, Solution Driven, Process Improvement Mind-set.

  • Customer focused and excellent command of English.

  • Strong Stakeholder Management.

  • High Level of Drive and Determination.

  • Solution first approach.

  • Strong interpersonal skills - ability to get along with diverse personalities and cultures.

  • Flexible, out-of-the-box thinker who is comfortable working under pressure.

  • Pro-active attitude with strong sense of ownership.

Process Involvement

  • Requisition processing.

  • Initiating registration of new suppliers.

  • GPS KPI Reporting.

  • Order goods and services.

  • Order and follow up catering arrangements.

  • Shipment/ delivery.

  • Processing of invoice.

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