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Facilities Executive

1 month ago

Klang, Selangor, Malaysia International Schools Partnership Full time

Description

The Asia Pacific Schools, in partnership with The International Schools Partnership (ISP), equips students for local and global success by delivering Amazing Learning and offers both the international and Malaysian National curricula in the Klang Valley, Malaysia.

The Asia Pacific Schools promotes equality and is an equal opportunity employer that prohibits discrimination and harassment of any kind. We are committed to diversity and inclusion, as well as providing employees with a work environment that is free of discrimination and harassment.

Key benefits:

  • A culture of engagement and trust, where staff contributions are recognized and valued.
  • A passionate and motivated team of professionals who put children at the heart of decision-making.
  • An embedded whole campus commitment to professional development and a commitment to serving others.
  • A peer network of like-minded teaching colleagues and support from operations' staff.
  • Access to expertise, best practice sharing and learning opportunities across countries and cultures.
  • A commitment to employee well-being.

We also offer:

  • Competitive salary
  • Pension fund contribution to an Employee Provident Fund (EPF)
  • Fee discount for children of employees
  • Outpatient and inpatient medical benefits
  • Paid leaves: medical, hospitalization, annual leaves, maternity, compassionate, exam/study, etc.
  • Training opportunities

We are seeking to hire a Facilities Executive to commence employment as soon as possible.

Key Responsibilities

  • Manage the facilities team ensuring that work assigned is attended to promptly and updated upon completion.
  • Ensure safety of all team members, including sub-contractors when preparing duties.
  • Daily check email & helpdesk and respond to work requests from staff & teachers within 24 hours and justify the priority of tasks to be executed.
  • Routine checks on facilities and equipment to ensure good condition emphasizing safety policy and compliance.
  • Work closely with Facilities Manager on daily job tasks and schedule of maintenance works.
  • Monitor contractors/vendors work, ensuring work completion as per schedule, quality of work, and cleanliness prior to final sign off as per agreed scope of work.
  • Problem-solve technical related matters and be willing to work extra hours for special school events/functions.
  • Supervise all service providers' work such as security, cleaners, swimming pool, landscape, lift, and others.
  • Support Facilities Manager on the annual budget planning, pricing, and sourcing quotations.
  • Raise RF upon approval to proceed with repair, renovation, and other urgent repair or breakdown works.
  • Monitor requests on facilities booking, checking availability and itinerary requests.
  • Check and verify service providers' invoices and utilities bills prior to submitting to the Facilities Manager.
  • Monitor and purchase stationery items, pantry items, hardware items, and spare parts.
  • Inspect school buildings, facilities, and structures to determine the need for repairs or renovations.

Other duties and responsibilities

  • Work collaboratively with others to develop effective professional relationships with subordinates.
  • Communicate effectively with parents, staff, and transporters.
  • Undertake any other reasonable duties requested/assigned as required by staff & teachers, especially regarding classroom or facilities defects.
  • Always follow the school's policies and procedures.

Skills, Qualifications and Experience

  • Diploma/Degree in Electrical / Mechanical Engineering and Air Conditioning system.
  • Good communication and interpersonal skills.
  • Able to work independently with minimum supervision.
  • Computer literate with strong written and oral communication skills.

Person specification

  • Ability to manage own workload effectively.
  • Must have tact and diplomacy in all interpersonal relationships with the public, students, and colleagues at work.
  • Must be self-motivated and have personal drive to complete tasks to the required timescales and meet high quality standards.
  • Be able to work constructively as part of a team, understanding school roles and responsibilities and own role within these settings.
  • Must be responsible for promoting and safeguarding the welfare of children and young people they are responsible for or come into contact with.
  • Flexible to adapt to changing workloads, demands, and new school challenges.
  • Personal commitment to ensure that services are equally accessible and appropriate to meet the diverse needs of service users.
  • Personal commitment to continuous self-development.
  • Personal commitment to continuous school improvement.

How to apply

Interested candidates are invited to send a letter of application including the reasons for applying together with a comprehensive CV, a recent passport-size photograph and contact details of two referees (one of which must be from your current employer) to hr@apschools.edu.my.

Early application is encouraged as we reserve the right to appoint as soon as a suitable candidate has been identified.

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