Purchase-to-Pay (Associate Analyst)(Mandarin)

6 days ago

Kuala Lumpur, Kuala Lumpur, Malaysia BASF Full time

Do you want to work with passionate teams, providing excellent business and digital services to the Asia Pacific region?

Do you want an open, supportive, and caring working environment?

Do you view your development needs seriously as we do?

If YES, then take your career to the #NextLevel with BASF

Objectives of the Position

  • Provide Accounts Payable transaction processing support to deliver Accounts Payable services to BSSCKL's customers in accordance with established Accounts Payable processes and work procedures and in compliance with BASF policies, FRC requirements and local company legal and statutory requirements (if applicable).
  • Ensure that timelines and quality meet the agreed service levels and targets.
  • Act as a backup, assist and perform other AP tasks as and when required.
  • Support new and existing team members through proper knowledge transfer, sharing of resources, knowledge and experience.

Main Tasks

Functional Tasks (including but not limited to):

  • Process 3rd party supplier's invoice validation within agreed timeline and ensure correct information is transferred to Process Director.
  • Process 3rd party supplier's documents namely PO related invoices and credit notes, FI invoices and credit notes, Downpayment, ensuring delivery quality in terms of accuracy, completeness and timeliness daily.
  • Process Inter-company (IC) related invoices, debit notes and credit notes, ensuring delivery quality in terms of accuracy, completeness and timeliness daily.
  • Control and manage recurring invoices, auto debit, invoicing settlement, custom and consignment invoices ensuring delivery quality in terms of accuracy, completeness and timeliness daily.
  • Ensure compliance with the BASF P2P global standard guidelines for Material & Services, Freight Accounting and Intercompany and local company legal and statutory requirements. All transactions should be processed according to the established work instruction and process definition according to P2P global guidelines.
  • Ensure that tasks are performed within Service Level Agreement (SLA) stated in Service Responsibility Matrix.
  • Ensure the accuracy and completeness of the transactions processed and manage corrective action when necessary.
  • Attend to requests or inquiries for Accounts Payable via generic mailbox within SLA timeline.
  • Attend to calls from BASF users while educating them to use the general mailbox for any requests.
  • Have knowledge on tax fundamentals to support the verification of invoices based on country practices, identifying withholding tax, VAT and GST requirements before invoice booking.
  • Ensure transactions processed by the Accounts Payable team do not lead to Inter-company differences. (only applicable for Inter-company team)
  • Impose rejection on Inter-company invoices with incomplete accounting information after consultation from senior analyst or manager. (only applicable for Inter-company team)
  • Liaise with BASF business units and local companies on issues not limited to the Finance community but also including Procurement, Supply Chain, Treasury, HR Services, Master Data and Suppliers.
  • Monitor & perform GRIR clearing on a monthly basis.
  • Follow up with top vendor accounts for statement of accounts reconciliation on a monthly basis.
  • Perform vendor audit confirmation on a timely basis.
  • Support Senior Analyst to perform AP aging analysis (aging/debit balances).

Quality and Continuous Improvement

  • Identify and recommend new ideas/solutions to Specialists/Experts & Managers for continuous improvement opportunities.

Service Management

  • Execute work in accordance with the service management framework by providing timely and accurate customer service.

Stakeholder Management

  • Develop and maintain working relationships with customers to ensure that solutions are adopted, implemented and maintained appropriately.

Frequent cooperation outside BASF Group:

  • BASF's Suppliers
  • External auditors

Frequent cooperation within BASF Group and/or BSSCKL:

  • Counterparts in local company and end-users from various Operating divisions.
  • Cross-functional teams within BSSCKL.
  • Manager, senior analyst and peers within Finance Delivery teams.
  • Other support functions within BSSCKL e.g. Control, Project, Quality & Compliance (PQC) team, Corporate Audit teams.

Degree of Supervision Required in the job:

  • Works with minimal supervision.

Requirements

Education & Working Experience:

  • Diploma/Degree in accounting, finance or business administration, with 2 to 5 years relevant work experience.
  • Reputable knowledge and understanding of P2P and accounting functions.
  • External experience in a shared service or business process outsourcing is preferable.

Technical & Professional Knowledge:

  • Proficiency in English with good communication and writing skills.
  • Proficiency in Mandarin is a must – able to read/write email, conduct meetings/discussions for GC specific.
  • Experience working in an SAP work environment.
  • Preferably with additional language skills, e.g., Japanese, Korean, Thai, Vietnamese (optional based on portfolio).
  • Knowledge and experience of MS Office tools, Chrome River system, or other ERP systems.

Desired Requirements

  • External experience in a shared service or business process outsourcing engagement preferred.
  • Experience working in an MNC or Malaysian Public listed company.

BASF regional service hub has been established since 2005 in Kuala Lumpur. The regional service hub has approximately 1200 employees and is growing. Focused on being a competency and digitalization-driven hub, it also provides quality functional and know-how services in the areas of finance, controlling, human resources, real estate and facilities management, communications, environmental, health and safety, procurement, import-export order management, and information services to BASF companies and affiliates in the Asia Pacific region.

At BASF, we create chemistry for a sustainable future. We combine economic success with environmental protection and social responsibility. More than 112,000 employees in the BASF Group contribute to the success of our customers in nearly all sectors and almost every country in the world. Our portfolio is organized into six segments:

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